Field Day Coordinator

Overview: African Alliance of Rhode Island is seeking an energetic and organized individual to join our team as a Field Day Coordinator. The Field Day Coordinator will play a crucial role in planning, organizing, and executing successful field day events for students. This position requires a creative and detail-oriented individual with excellent communication and organizational skills. There will be 40 hours of on-farm field day learning conducted over 10 Saturdays, every other week. During these events, students will visit CT and RI farms to see these concepts in practice, and network with potential farme mentors. Sometimes the students will work together on different farm projects (such as constructing raised beds or other farm amenities).

Supervision: Field Day Coordinator will report to the Executive Director of [Company or Organization

Responsibilities:

1. Event Planning:

 Develop, plan, and execute engaging and well-organized field day events based on client

or organizational requirements.

 Collaborate with clients or team members to understand their goals, preferences, and

specific event needs.

2. Logistics Coordination:

 Coordinate logistics for field day activities, including venue selection, equipment rental,

transportation, and other necessary arrangements.

 Ensure all necessary permits and approvals are obtained for the event.

3. Activity Coordination:

 Plan and organize a variety of field day activities, games, and contests suitable for the

target audience.

 Work with vendors and activity providers to secure necessary supplies and equipment.

4. Participant Engagement:

 Interact with participants and ensure they have an enjoyable and memorable

experience.

 Provide clear instructions and support during field day activities.

5. Safety and Risk Management:

 Implement and enforce safety protocols to ensure the well-being of participants.

 Identify and address potential risks associated with field day activities.

6. Budget Management:

 Develop and manage event budgets, ensuring that all expenses are within approved

limits.

 Track and report on expenses related to field day events.

7. Communication:

 Coordinate with project communications staff to capture required information

pertaining to field days

 Communicate effectively with clients, vendors, and participants before, during, and

after events.

 Provide regular updates and reports on the progress of event planning.

8. Post-Event Evaluation:

 Collect feedback from clients, participants, and team members to evaluate the success

of field day events.

 Identify areas for improvement and implement changes for future events.

Qualifications:

 Proven experience in event planning and coordination.

 Excellent organizational and multitasking abilities.

 Strong interpersonal and communication skills.

 Ability to work independently and collaboratively within a team.

 Knowledge of safety and risk management in event planning.

 Flexibility to work evenings and weekends as needed.

 Enthusiasm for creating positive and engaging experiences for participants.

Job Type: Part-time

Pay: $40,000.00 - $45,000.00 per year

Expected hours: 35 per week

Schedule:

• 8 hour shift
• Weekends as needed

Ability to Relocate:

• Providence, RI 02907: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $45,000