What are the responsibilities and job description for the Payroll Intern position at After School Matters?
After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.
Thirty years later, now known as After School Matters, our program has engaged more than 350,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.
We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.
Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.
Currently, After School Matters' annual operating budget is approximately $35M and employs approximately 500 staff across the organization.
Summary of Position:
Teens participating in After School Matters programs earn a stipend for their participation. The Payroll Intern is responsible for assisting with all functions related to the administration of stipends for program participants. The Payroll Intern is also responsible for supporting with administrative duties associated with other work conducted by the Payroll Division, as well as the Finance Department. Such tasks include—but are not limited to—contacting program providers and teen participants, staffing the Teen Stipend Hotline, preparing mailings, and assisting with weekly reporting.
Major Duties and Responsibilities:
Knowledge, Skills and Abilities:
Qualifications:
Additional Requirements:
Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.
Benefits for full-time regular employees include:
Medical, Dental and Vision
Medical and Dependent Care Flexible Spending Accounts
Paid Parental Leave (PPL)
403B Retirement Plan
Identity Theft, Legal and Pet Insurance
Paid Time Off (PTO), Paid Sick Time and paid national holidays
Salary: $18 per hour, depending on experience.
EEO:
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
Thirty years later, now known as After School Matters, our program has engaged more than 350,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.
We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.
Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.
Currently, After School Matters' annual operating budget is approximately $35M and employs approximately 500 staff across the organization.
Summary of Position:
Teens participating in After School Matters programs earn a stipend for their participation. The Payroll Intern is responsible for assisting with all functions related to the administration of stipends for program participants. The Payroll Intern is also responsible for supporting with administrative duties associated with other work conducted by the Payroll Division, as well as the Finance Department. Such tasks include—but are not limited to—contacting program providers and teen participants, staffing the Teen Stipend Hotline, preparing mailings, and assisting with weekly reporting.
Major Duties and Responsibilities:
- Assist with all aspects of the program stipend payroll process, from ensuring proper paperwork is submitted to successfully paying a teen participant
- Respond to stipend-related calls, e-mails, and tickets
- Navigate ADP Payroll Systems, Cityspan, RingCentral, and Zendesk
- Aid teens, parents, and instructors in obtaining information about teen payments (pay status, method of pay, etc.)
- Assist payroll to ensure teen contact and address information is accurate
- Assist with Payroll events (Wisely Pay Card Replacement Events, Teen Intern I-9 Events, etc.)
- Perform related duties, as required, to support and promote the efficient operation of the Payroll Division, the Finance Department, and After School Matters as a whole
- Other duties as assigned
- This is a hybrid position with 40% remote work.
Knowledge, Skills and Abilities:
- Ability to manage detail-oriented work
- Strong orientation to customer service in a fast-paced, high-energy environment
- Administrative tasks, including copying, mailing, filing and attention to detail
- Desire to help internal and external customers
- Ability to work independently and in a team
- Good verbal and written communication skills
- Proficient in Microsoft Office applications
- Spanish speaking a plus
Qualifications:
- GED or high school diploma required
- Either some college or 1 year of office or customer service experience required
Additional Requirements:
Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.
Benefits for full-time regular employees include:
Medical, Dental and Vision
Medical and Dependent Care Flexible Spending Accounts
Paid Parental Leave (PPL)
403B Retirement Plan
Identity Theft, Legal and Pet Insurance
Paid Time Off (PTO), Paid Sick Time and paid national holidays
Salary: $18 per hour, depending on experience.
EEO:
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
Salary : $18
