AP Specialist

Company Description

Job Description

We are in search of an Accounts Payable Specialist to review, verify, and prepare payments for properly authorized owed accounts promptly. Complete general AP accounting functions such as reporting, filing, and general ledger maintenance.

• Review Kendell purchases and prepare vendor invoices for payment while managing associated paperwork and filing:
• Match purchase orders with invoices and receiving documents, verifying pricing, quantities, and terms; research and resolve discrepancies with vendors and/or purchasing department
• File and organize all vendor paperwork and applicable purchasing paperwork, including invoices, packing slips, and purchase orders
• Complete coding and GL assignment for all invoices and enter approved vendor invoices in data entry system
• Select invoices for payment and schedule payments according to due dates and discount dates
• Prepare check run and credit card payments for approval by Controller; mail out all checks printed by Controller and process approved credit card payments
• File all check reports and credit card payments
• Maintain SharePoint Accounting/PO’s needed list to communicate with Purchasing department
• Ensure account information is current and contains all necessary records/forms, including W-9, payment terms, etc.
• Segregate accounts and vendors by payment options or preference: credit card or check
• Communicate with vendors by phone or email to resolve any discrepancies or issues, receive/ answer vendor AP related inquiries
• Organize and match returns and short ship paperwork, work closely with Purchasing department on RGA log
• Review vendor statements and identify outstanding issues requiring attention
• Process direct ship orders and provide packing slip to AR
• Prepare predetermined monthly and annual reports for Controller/CFO
• Provide information and data for monthly key performance indicators as requested
• Assist with month end and yearend closing (prepare 1099’s at yearend, file previous year’s AP related paperwork)
• Assist with general ledger maintenance
• Distribute tax exemption certificates to appropriate vendors
• Maintain AP spreadsheet and other accounts payable files
• Review and maintain receiving accrual report

Qualifications

• 1 to 3 years experience preferred but not required.
• Associates in Finance/Accounting preferred but not required.
• Demonstrated knowledge of economic and accounting principles and practices, financial markets, banking and the analysis and reporting of financial data
• Knowledge of a variety of computer software applications in word processing, spreadsheets, and database software
• Strong interpersonal skills and customer relations skills, both written and verbal, to effectively communicate with clients and employees
• Highly organized and able to prioritize and handle multiple tasks
• Emphasizes accuracy and adheres to deadlines
• Consistent and dependable with a high level of integrity
• Exhibits excellent customer service, attention to detail, and problem solving skills

Additional Information

Benefits: Medical and Dental Insurance, Vision, Life, and Disability Insurance, as well as Voluntary Benefits, HSA & FSA, and Employee contribution to 401k. *Employer match, up to 4%. PTO and paid Holidays.

Hours: Standard business hours are 8am-5pm

Hourly Rate: $25-$30/hr

This job description describes the general nature and level of work performed by employees assigned to this position and may be modified based on position location and facility need. It does not sate or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as directed by the CEO. All job requirements are subject to change over time, at the discretion of management, and to possible modification to reasonably accommodate individuals with a disability.

All your information will be kept confidential according to EEO guidelines.