AP Specialist

Who We Are

At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them.

Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment.

Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day.

Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company’s success. Join our team and help us make “A Better Pop, for a Better World!”

Job Summary

The Accounts Payable Specialist position provides a detail-oriented individual with a passion for transaction accuracy the opportunity to help a high growth company manage vendors and payable transactions. This role includes vendor set-up, ERP system (Netsuite) utilization, transaction processing, interfacing with cross-functional teams to support their payables and vendor needs, and interface with bank/treasury systems to complete payables transactions and research.

Essential Duties and Responsibilities

· AP Processing & Advanced Bill Management (ABM)

o Provide new user training and ongoing tier 1 support for questions and concerns from team members regarding AP and ABM

o Manage inflow of payables via mail and email, direct into the ABM que and process into NetSuite. Ensure ABM/OCR accuracy and coding & entry is occurring in alignment with company policy and objectives

o Vendor Set-Up & Maintenance: complete new vendor set-up process in NetSuite and update vendor information in compliance with company controls and policies.

o Assist with preparation of 1099 tax filings at year-end

o Review and follow-up on aging payables. Review approval workflows, monitor for delays or other issues and follow-up on items as required.

o Vendor Service: field and respond to vendor inquiries. Collaborate with other departments in the organization as required to resolve vendor issues or requests.

o Review and reconcile vendor statements with internal AP aging. Resolve discrepancies in collaboration with other vendor stakeholders.

o Complete monthly AP reconciliations including reconciliation of prepaid and amortized expenses.

o Close and lock accounts payable and complete related closing tasks monthly to support a timely and accurate month-end close.

o NetSuite & ABM system knowledge and optimization. Follow-up on known issues, bugs, enhancements/optimization requests, and new features in collaboration with internal and external technology partners. Identify and prioritize where effort is required to enable AP processes.

o Review and manage outstanding checks list. Follow-up with recipients and resolve issues.

o Initiate weekly payment process for payables. Review planned disbursements with Accounting Manager based on cash flow requirements and payables coming due. Initiate for further approval all required ACH, Wire, and Check payables.

o Troubleshoot and resolve failed payments and returned payments.

o Partner with procurement in optimizing vendor payment terms and the usage of vendor cash discounts.

· Corporate Card and Employee Reimbursement System (RAMP):

o Provide new user training and ongoing tier 1 support for questions and concerns from team members

o Review and sync credit card and reimbursement transactions to NetSuite. Ensure that GL and segmentation coding meets company policy and objectives

o Process payments as required

o Monitor system compliance with stated policies and procedures. Enhance and optimize system to meet new policies and objectives as required.

o Provide ad-hoc reporting on system utilization and spend. Support questions from the organization regarding activities within the system.

· Other AP Support

o Support Financial Audit Activities, including pulling invoice details, POD (proof of delivery/receipts), payment support

o Assist with AP reporting requests, including payment trends, spend by vendor/item/department, outstanding POs, A/P Aging, etc.

o Assist with the preparation of vendor and payables related accruals (i.e. utilities, bills pending approval)

o Monitor for missing invoices at month-end / year-end (i.e. leases, benefits, utilities, rent etc.)

o Payment research and support

o Process / procedure documentation

o Identify and monitor efficiencies of AP controls

o Process and procedure development and optimization

Expected Pay Range

Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions.

Expected salary: $60-75k

Benefits

· JonnyPops offers a competitive benefits package which includes the following:

· Medical/Health Insurance

· Dental Insurance

· Vision Insurance

· HSA

· FSA

· DCFSA

· Life & AD&D Insurance

· Short & Long Term Disability

· FTO/PTO

· EAP Programs

· Paid Holidays

· Employee Referral Program

· Sick & Safe Leave

· 401k

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus opportunities

Ability to Relocate:

• Elk River, MN 55330: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $75,000