What are the responsibilities and job description for the Operations Coordinator, Brand Activation position at AGAR?
Operations Coordinator – Brand Activation
Location : Cincinnati
AGAR is experiential. We create moments that touch the soul. AGAR has worked with some of the world’s leading brands including P&G, Kroger, Smartwater, Toyota, All Nippon Airways, Lexus, and more. AGAR is also co-creator of BLINK, the nation’s largest immersive art festival.
We’re looking for creators, makers, and doers - talented people who embrace the uncomfortable; who are constantly curious and open to the new; who are boldly resourceful; and who look to positively impact people and the communities we serve. Are you ready to redefine an industry? Apply to join our team.
POSITION DESCRIPTION /
AGAR is looking for an experienced Operations Coordinator with 2 years in experiential marketing, event operations, and brand activation. In this role, the Operations Coordinator will oversee the smooth execution of back-of-house event production operations for live brand experiences. The ideal candidate will ensure that resources are effectively allocated, on time, and in the right place to meet both client and company expectations. Key responsibilities include asset management, warehousing, vendor and fabricator coordination, sourcing supplies, budgeting and booking and training on-site support staff.
The Operations Coordinator will also assist the Operations Team in creating strategies and processes to maintain and improve internal operational excellence. Including facilities, labor staffing HR / training / safety, analysis of competitors and industry trends, bandwidth and project management tracking resources and implementation.
The Operations Coordinator will yield desired results through the following phases per project :
Strategy : Identify event operations needs based on client brief and KPIs including resources, equipment and supplies needed. Create budgets for client approval.
Roadmap : Based on project scope, collaborate with production and client services teams to
develop plans for executional efficiencies and set tasks and deadlines within the critical path workbook.
Execution : Procure, train, deploy and manage resources and supplies needed to execute each
experience. Manage shipping and receiving of assets at the warehouse and oversee quality assurance of back-of-house operations on-site. Provide progress updates and solutions in client and project meetings.
Recap : Evaluate efficiency and sufficiency of resources used. Present ideas for future
improvements and scalable opportunities. Create playbooks as guides for future work.
DESIRED SKILLS & EXPERIENCE /
- BS / BA in related field and 2 years relevant experience in event production
- Self-starter who can independently identify and utilize diverse resources to meet deadlines and expectations
- Able to multi-task, prioritize, adapt and plan effectively in a dynamic, creative a fast-paced environment
- Technical thinker who is organized and detail oriented
- Agile and calm under pressure
- Excellent communication and listening skills
- Experienced in project management software systems, Microsoft Office, GSuite, and Mac products.
- Must have a valid driver’s license, pass a background check and have a clean driving record. Comfortable driving trucks up to 26’ and can operate a lift gate
- Ability to lift 50lbs solo / up to 200lb group lift
- Experience using power tools (impact drivers, drills, hammer drills, track saws, table saws, miter saws) a plus
- Experience operating large equipment (fork lift, scissor lift, boom lift) a plus
- Experience in warehousing, freight transportation logistics, and inventory management a plus
BENEFITS & INCENTIVES /
AGAR is an experiential company founded on the premise that in today’s world the value of a human connection inherently increases. Named after the red substance in a petri dish that grows culture, AGAR leverages brand experiences, environmental design, placemaking and public art to grow culture for consumers, clients, and the communities they serve. Our team of strategists, designers, and producers has delivered excellence end-to-end, from concept through activation, for more than 15 years. Learn more at
