Litigation Secretary

Litigation assistants are an integral part of our litigation teams. They are responsible for providing support to attorneys, paralegals and trial fellows. Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus.

Job Functions

• Responsible for drafting/editing/proofreading of forms, documents and correspondence
• Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms
• Contact court clerks re local rules and prepare courtesy copies when needed
• Prepare hearing and exhibit binders for attorneys
• Coordinate travel arrangements and process expense reimbursement requests
• Perform time and data entry as well as general file management according to the standards required by the firm
• Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls
• Organize meetings, events and trial logistics; order court reporters and audio-visual equipment
• Ensure documents are sent to docketing in a timely manner
• Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data
• Review prebills, monitor due dates for client invoices
• Other tasks as needed as assigned by office manager, paralegals, or attorneys

Requirements

• 5 years of complex civil litigation experience as a legal secretary or as an administrative assistant in a law firm or legal department,
• High school diploma or GED certificate; Associates or Bachelor’s degree preferred
• Experience e-filing on various platforms and knowledge of Federal and State rules
• Ability to travel to, and provide support at, off-site trials and arbitration
• Additional hours (including overtime) will be required on occasion
• The successful candidate must have excellent communication and interpersonal skills.
• Ability to work in a team environment and maintain a positive attitude and calm demeanor is crucial
• Strong computer skills and attention to detail is necessary
• Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests
• Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision

Physical Requirements

• Regularly sit for regular lengths of time
• Occasionally lift and/or move up to 30 pounds; and for extended periods of time, read a computer screen and enter data and information with a keyboard

• The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time
• Role is sensitive. Passing appropriate background checks with insurance carriers is required