Construction Bid Coordinator

Description

POSITION OVERVIEW FOR CONSTRUCTION BID COORDINATOR

Agilitech has an excellent career opportunity for a Construction Bid Coordinator. Under the direct supervision of the Director of Construction, the Construction Bid Coordinator is essential in supporting our estimating and project management teams by coordinating bid preparation, submission, and follow-up for public works electrical projects. The Bid Coordinator will manage bid documents, track deadlines, and ensure compliance with all public sector requirements.

WHAT WE OFFER

• Generous Paid Time Off (PTO) Package
• Rich Health Benefits (Medical, Dental, Vision)
• Excellent Supplemental Benefits (Life, Spouse Life, Child Life, Long Term Disability, Short Term Disability, Cancer Care and Health Savings, and Flexible Spending Account)
• Generous Retirement Savings Plan – Safe Harbor 401(k) with Company Match
• Strengths-Based Training and Career Development Focus
• Employee Recognition Program (Cheers for Peers!)
• Employee Committee Participation Opportunities (FUN Committee; Values Committee)
• 9/8/80 workweek schedule
• Pay Range $24.00-$28.00/hourly (Non-Exempt) - based on experience
• Relocation Assistance, where applicable

Requirements

GENERAL RESPONSIBILITIES  FOR CONSTRUCTION BID COORDINATOR 

Bid Management & Coordination:

• Assist in preparing, organizing, and submitting bid proposals for public works projects.
• Review bid opportunities from various sources (e.g., government procurement portals, bid boards, and client invitations).
• Track and manage bid deadlines, RFIs, and addenda to ensure timely responses.
• Coordinate with estimators, project managers, and subcontractors to compile bid documents and cost estimates.
• Ensure compliance with public works bidding regulations, including prevailing wage, bonding, and licensing requirements.

Document & Compliance Management:

• Maintain an organized database of bid documents, prequalification forms, and subcontractor information.
• Assist in preparing and submitting required pre-bid qualifications and certifications.
• Verify that bid packages include all required forms, signatures, and supporting documentation.
• Ensure compliance with local, state, and federal public works bidding regulations, including DIR registration, certified payroll, and DBE participation requirements.

Communication & Coordination:

• Act as the primary point of contact for bid-related inquiries from clients, subcontractors, and vendors.
• Distribute bid documents, scope sheets, and proposal details to internal teams and subcontractors.
• Follow up on bid submissions to track results and gather feedback for future improvements.
• Assist in scheduling bid-related meetings, site visits, and pre-bid conferences.

Occupational Competencies 

Includes all technical knowledge, skills, and abilities (KSAs) required to perform the job’s essential duties enumerated above. It is typical to start with “Knowledge of”, “ability to” or “skill to”.

• Strong organizational and time management skills.
• Attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and bid management software (e.g., Bluebeam, Procore, or Accubid).
• Ability to read and understand bid documents, plans, and specifications.

REQUIREMENTS FOR CONSTRUCTION BID COORDINATOR 

• Associate’s or Bachelor’s degree in Business, Construction Management, or a related field preferred 
• 2 years of experience in bid coordination, estimating, or contract administration within the construction or electrical industry.
• Familiarity with public works bidding processes, prevailing wage laws, and California contracting requirements 

TRAVEL REQUIREMENTS

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

ABOUT AGILITECH 

Agilitech is built on the vision to do better so that our clients can do more. We believe in the power of potential. We take what exists and make it better, or we design something new that is safer, smarter, more effective, or more efficient. We are committed to offering our clients better quality and better service and empowering them to meet the ever-changing demands of industry, production, and scientific progress.

OUR EXCEPTIONAL TEAM

Agilitech welcomes energetic, talented, and committed industry professionals who are always looking for solutions to problems and focused on continual improvement. We value diversity and cultivate a work environment that inspires new ideas and supports highly motivated individuals. We each make our own unique contribution to a shared vision.  

WHY AGILITECH? 

At Agilitech, you will be encouraged to champion new ideas in a vibrant, values-driven culture. We believe in empowering our people and fostering skills development to help our employees grow and build rewarding careers. From flexible paid time off (PTO), a competitive benefits program, and a 401(k) retirement savings option to a variety of recreational company events and employee recognition programs, we strive to ensure that every employee can enjoy a healthy work/life balance. Flex schedules and remote work options are available for qualifying positions.

EEO STATEMENT 

Agilitech provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Agilitech complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Agilitech expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Agilitech’s employees to perform their job duties may result in discipline up to and including discharge.  

Salary : $24 - $28