What are the responsibilities and job description for the Administrative Assistant position at Agility Recruiting?
Job Description
Job Description
Our client, a leading environmental foundation focused on climate action and sustainability, is seeking a detail-oriented Administrative Assistant to support their San Francisco office. This role combines traditional administrative support with office management responsibilities in a mission-driven environment.
Key Responsibilities :
- Manage hybrid office operations, including maintaining office supplies, coordinating with vendors, and ensuring a welcoming workspace
- Provide direct administrative support to the COO, including calendar management, expense reports, and meeting coordination
- Handle meeting logistics for staff and quarterly board meetings (both virtual and in-person)
- Process and prepare weekly invoice payment memos with high attention to detail
- Maintain foundation-wide calendar and scheduling systems
- Provide basic IT troubleshooting and coordinate with external IT support
- Assist with special projects including job postings, interview scheduling, website updates, and email communications
Required Qualifications :
Preferred Skills :
Physical Requirements :
