What are the responsibilities and job description for the Accounts Payable Specialist position at Agilysys, Inc.?
We are seeking a detail-oriented Accounts Payable Specialist to join our team. In this role, you will be responsible for processing vendor invoices, managing reconciliations, and ensuring timely, accurate payments. You’ll work closely with various departments and stakeholders to maintain accurate financial records and resolve discrepancies promptly.
Key Responsibilities:
- Review and verify the accuracy and completeness of invoices and check requests.
- Code and match invoices with purchase orders and receipts.
- Enter invoices into the accounting system, track approvals, and ensure timely payments.
- Audit expense reports to ensure policy compliance before reimbursement.
- Provide month-end and after-hours support as needed.
- Handle vendor checks, remit information, and communication.
- Reconcile accounts payable transactions and resolve payment issues.
- Maintain vendor records and address inquiries or disputes.
- Manage the AP email inbox and respond to employee and vendor questions.
- Ensure compliance with accounting policies, procedures, and internal controls.
- Prepare and maintain AP reports and files.
- Document and update AP and expense procedures.
- Perform other duties as assigned.
Qualifications:
- High School diploma required; Bachelor’s Degree in Business or Accounting strongly preferred.
- 3 years of experience in accounts payable.
- Proficiency in NetSuite ERP, DocuPhase, and Emburse Chrome River (expense tool).
- Strong skills in Microsoft 365 and MS Office (Excel, Word, Outlook).
- Excellent attention to detail, accuracy, and confidentiality.
- Strong written, verbal, and interpersonal communication skills.
- Ability to meet deadlines while maintaining high-quality work.
- Proven ability to provide excellent customer service to both internal and external stakeholders.
- Team player with strong integrity, work ethic, and problem-solving abilities.
If you're an organized, proactive team player with a passion for ensuring smooth financial operations, we’d love to hear from you!
