Enrollment Specialist K-12 Special Education

POSITION:                       Enrollment Specialist

POSITION TERM:            12 Month

REPORTS TO:                 Assistant Director of Special Education Operations

DATE:                             September 2023

Our Mission

The mission of the Agora Cyber Charter School is to provide an innovative, intensive academic preparation that inspires and educates students to achieve the highest levels of academic knowledge and skills. Agora embraces a collaborative partnership between teachers and parents in order to empower students to reach extraordinary heights. Extraordinary results require extraordinary efforts. With commitment, hard work, consistency and responsibility, every student will meet the challenge of mastering high expectations.

Our Vision

Preparing all students to achieve their highest potential, through actively engaging in their own schooling, achieving their personal learning goals, and being ready to reach post-secondary success as lifelong learners.

Position Summary

The role of the Enrollment Specialist is to support the Special Education Teachers, Directors, and Assistant Directors as well as the newly enrolled special education students.

Enrollment Specialists review special education documents for newly enrolled students, administer assessments to students, and provide the new data and recommendations to the Assistant Directors of Special Education and the Special Education Teachers and Case Managers. Enrollment Specialists collaborate with special education and general education teachers, parents, service providers, and other agencies to collect information for reevaluation and special education documentation completion. The Enrollment Specialist collaborates with the Psychological Services Department for input and for reevaluation timelines.

Essential Functions:

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Establishes and maintains a schedule for reviewing special education documents and testing students in a fast-paced enrollment environment.
• Administers assessments and communicates results by all deadlines to ensure students are placed in the correct program, level of support, courses, and curriculum.
• Establishes and maintains distinguished compliancy on reevaluation reports.

• Collects input for reevaluation and other special education documents from various sources.

• Participates in professional development opportunities and training
• Serves as LEA for special education meetings
• Write, track, and review special education documents
• Ensure that instructional levels for new students are assessed
• Collect baseline data to be used for IEP goals
• Collaborate with the school administration to ensure compliance for students with disabilities

• Consult and collaborate with members of IEP teams, supervisors, and colleagues individually, in IEP meetings, or in conferences to discuss and analyze student information for planning, and modifying, and coordination programs
• Implement and assist with data collection
• Maintains the confidentiality of students and families

• Assumes responsibility for the timely completion, maintenance, and filing of reports, records, and other documents
• Helps to ensure the implementation of state and federal regulations related to special education and policies/regulations established by federal and state law.

• Attend and participate in school-wide events and school testing as required including the ability to travel as needed
• Perform other duties as assigned

Competencies:

• Technology Capacity
• Ethical Conduct
• Strategic Thinking
• Organizational ability to manage multiple projects
• Excellent written and verbal communication skills

• Commitment to working with at-risk students and families

• Ability to travel to meetings, trainings, school events, and state testing
• Ability to be flexible given the demands of the day and job
• Knowledge of Danielson’s Framework for Teaching, Pennsylvania and Common Core State Standards, and varied assessments
• Pennsylvania Department of Education required clearances 

Work Environment

This job operates in a professional virtual environment. This role routinely uses standard equipment such as computers, phones, photocopiers and printers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell.  The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Required Education and Experience:

• Current, valid Pennsylvania Teaching Certificate
• Bachelor’s degree

• Minimum of three years teaching experience in special education.
• Knowledge/background in psychological assessment and measures of achievement
• Strong knowledge of the identification and monitoring of disabilities under IDEA

Preferred Education and Experience:

• Master’s degree preferred
• Extensive knowledge of special education documents, placements, and supports; progress monitoring; special education legal timelines
• Prior experience making academic progress with a range of student populations and needs
• Experience serving as a peer coach and mentor
• Experience modeling interactive, ongoing collaborative learning

Declaration: 

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. The employee in this position will be required to follow any other instructions and to perform any other duties requested by his/her administrator(s) and/or supervisor(s). 

*Agora Cyber Charter School is an equal opportunity employer committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.