Human Resources Assistant/Payroll Coordinator

Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Ensure smooth communication with employees and timely resolution to their queries.
• Assist the HR Director with formulating policies, procedures, and changes, as well as communicating all updates to employees
• Assists the recruiter with job posting and advertisement processes.
• Provides clerical support to the HR department.
• Handles payroll functions for weekly payroll processing, including answering employee questions and fixing processing errors.
• Submits new hires and terminations to the appropriate authorized agencies.
• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

The above statements are intended to be a summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Skills and Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.
• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
• Proficient with or the ability to quickly learn UKG our payroll management and HRIS and similar computer applications.
• Proficient with Microsoft Office Suite and Google Suite or related software.

Education and Experience:

• Associate’s degree in Human Resources or related field, or equivalent work experience, required.
• Prior related office experience preferred.

Other Physical Requirements

• Sense of Smell
• Sense of Taste
• Sense of Touch
• Ability to wear Personal Protective Equipment (PPE) (Medical Mask)

Work Environment

• Work will be mostly indoors, with frequent to occasional outdoor requirements. Adequate lighting and ventilation are provided in work areas.
• Sits, stands, bends and moves intermittently during working hours.
• Subject to interruptions.
• May encounter hostile and emotionally upset individuals through communication and involvement with residents, family members, staff members, visitors, and the public.