Office Manager

Office Coordinator for Growing Pool Service and Repair Company
Reports to: Owner

Are you organized, detail-oriented, and responsible?
This position is an excellent opportunity for you! We are looking for an office coordinator to act as the communication hub (and often the first line of communication) for clients, vendors, and employees. You will help the owner develop business procedures and processes and coordinate the company’s activities.

We’re looking for someone who:

· Has a positive attitude and friendly communication style to keep morale high and positively influence the office.

· Has strong leadership qualities to listen, respond, and problem-solve with solid recommendations and solutions.

· Is dependable, a self-starter, self-managed, organized, and detailed-oriented.

· Has the ability to prioritize and see all tasks through completion, including internal projects.

· Demonstrates initiative, anticipates needs, and displays an active interest in the company’s well-being.

· Has unparalleled flexibility to roll with the punches and handle anything that comes along.

· Has a willingness to learn the trade enough to be successful at this role and to help the company grow.

The primary skills you will need are:

· Ability to capture, organize, and deliver on a multitude of requests, prioritizing efficiency over quantity of work.

· Ability to prioritize and set boundaries to ensure a consistent and reliable schedule for all office work.

· Excellent communication (verbal and written) and interpersonal skills to be accessible and relate with all internal and external team members (clients, vendors, team).

· Maintain confidentiality, neutrality, and composure across all issues and situations.

· Strong understanding of business goals to track tasks, performance, and financials.

· Proficient with software, eager to learn new programs, comfortable with social media and the internet in general.

The critical tasks you will be assigned are:

· Bookkeeping: manage timesheets, payroll, QuickBooks data entry and reports (work with outside bookkeeper), A/P, A/R (invoicing and collections).

· Scheduling: coordinate pool routes and repairs schedule, including materials purchasing
(using Skimmer software – we will train).

· Estimating: define scope of work and estimate repairs (labor and materials – we will train).

· Team support: assess what each team member needs daily and set them up (materials, tools, etc.).

· Communication: manage phone lines, emails, and texts (clients, vendors, team).

· Recruiting: post ads, screen candidates, and support new hire onboarding and training.

· Marketing: assist with generating new business (manage vendors, social media, etc.).

· Systems/Organization: take initiative in building and documenting processes and procedures to increase efficiency.

Requirements:

· 3-5 years of prior office experience

· Computer savvy (Microsoft Office a minimum)

· QuickBooks a plus

· Clean driving record

· Reliable transportation

Compensation:

· Hourly rate dependent on skills and experience ($25-$30/per hour)

· 401(k) plan

· One-week paid time off

· Holiday pay between 12/25-1/1 (6 business days/business is closed)

· California mandatory sick pay (5 business days)

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Ability to Commute:

• Lodi, CA 95242 (Required)

Ability to Relocate:

• Lodi, CA 95242: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $30