What are the responsibilities and job description for the Purchasing Clerk position at AHS - Sherman Medical Center?
JOB SUMMARY: The Purchasing Clerk is responsible for the daily placement of all non-stock and capital orders. Appropriately sources, and places orders for all requisitioned items and communicates confirmations, backorders, and additional information to departmental end users. Responds to request and inquiries from all hospital departments, with sales representatives in person, by telephone, and in writing. Answers internal and external inquiries to the Materials Management department. Communicates verbally and in writing with all hospital departments, vendors, and healthcare associations. Works with managers of hospital departments to improve methods of ordering, storing and patient charging for supplies.
EDUCATION, EXPERIENCE, TRAINING
1. High School diploma required. Basic college courses preferred.
2. Two or more years' experience in a hospital materials management position preferred.
3. Must have ability to operate computer equipment with the speed and accuracy necessary to complete daily and monthly department requirements.
4. Ability to express or exchange ideas both orally and written.
5. Ability to greet customers, communicate verbally.
DUTIES AND RESPONSIBILITIES
1. Ability to perform multiple functions simultaneously.
2. Review requests for medical equipment, supplies and building materials.
3. Ensure requisitions meet with purchasing policy.
4. Consult with manager and buyer to resolve discrepancies.
5. Assist in preparing requisitions for special items.
6. Review office supply orders/replacements.
7. Knowledge of supplies on hand.
8. Controls the placement of all internet orders.
9. Researches via internet and literature, products availability.
10. Verifies proof of deliveries.
11. Works with minimal supervision and make appropriate decisions.
12. Makes decisions on emergency item issues.
13. Reviews vendor confirmation requests.
14. Maintains updating database and prices.
15. Maintains complete list of pertinent vendor information.
16. Confirms all EDI ordering transactions.
17. Completes all other duties assigned.
