Human Resources Assistant

AI Engineers is a multi-disciplinary, ENR-500 company with eight offices in the U.S and 330 employees. We provide Bridge, Transportation, Construction Support, Water/Wastewater, Site/Civil, Building Systems, Design-Build, Survey/Mapping, and Technology services to a host of public and private clients. The company’s internal management is based on the concept of AGILITY to maximize client service and employee engagement, making the best use of the current disruption created by New Technology in our work and lives.

Bridge Inspection & Evaluation is the core expertise of the firm, earning a national reputation for serving DOT’s / bridge owners on major projects in over 20 states throughout the U.S. Since 2016, the company has embarked on the adaptation of New Technology in inspecting, evaluating, and designing bridges. This includes Drone Inspections, laser scanning and point-cloud mapping of large, complex structures, and the procurement and installation of sophisticated wireless (5G) bridge movement and monitoring devices. Armed with this tech, we are enabling our bridge engineers to perform their work at the highest level.

Job Description: Human Resources Assistant

AI Engineers is seeking a dynamic Human Resources Assistant, skilled in attention to detail, to support our busy and growing HR team. The HR Assistant will play a pivotal role in ensuring the smooth functioning of the human resources department. Their responsibilities will include handling various administrative tasks related to onboarding, employee support, HRIS and records management, benefits administration, and HR compliance. The HR Assistant is a key point of contact for employees regarding HR-related inquiries, and provides administrative support across various HR functions.

This is a great opportunity to join a growing organization, with ample opportunities for growth for those that are looking to pursue a career in HR. AI Engineers offers competitive compensation based on experience and qualifications and comprehensive benefits.

Key Responsibilities:

1. Recruitment & Onboarding

• Support the recruiting process as needed, and ensure timely completion of new employee onboarding tasks including paperwork, I9s/E-Verify, and completion of training, assisting in providing a seamless onboarding experience for all new employees.

2. Employee Relations

• Key contact for employees and managers regarding HR questions / HRIS support, including responding to HR support inbox.
• Find solutions to employee inquiries and know when to escalate questions and issues appropriately.
• Foster positive employee relations by promoting a supportive and inclusive work environment.

3. Benefits Administration

• Assist employees with benefit enrollment, changes, and inquiries.
• Process employee benefit enrollment as needed.
• Support administration of employee benefit programs and coordinate with various benefit carriers.
• Process and track employee FMLA and disability leave paperwork and process.

4. Records Management

• Maintain accurate and up-to-date employee electronic and hardcopy records.
• Assist with migration of electronic records into HRIS.
• Ensure compliance with data protection regulations and confidentiality standards when handling sensitive employee information.

5. Compliance

• Assist with monthly, quarterly, and annual EEO and Affirmative Action reports and policy updates.
• Maintain up to date labor postings in all offices and provide required annual notices to employees.
• Ensure employees are up to date on required federal and/or state training.

6. Other HR Administration and Reporting

• Process all employee demographic / employment / pay changes in HRIS.
• Process all department forms as needed.
• Administrative support on employee immigration processes.
• Create/maintain employee HR documents and materials.
• Regular updates of various lists and reports; creation of various business/HR diagrams and charts for company use.
• Coordination/registration for HR internal and external events.
• Assist HR department and provide administration/coordination on various HR projects as needed.

The successful candidate will be:

• Highly detailed oriented– Must have a knack for details and the ability to ensure accurate work.
• A strong communicator – Communicates effectively and concisely both verbally and in writing to convey important information to internal and external stakeholders.
• People-oriented and solutions focused – Inclined to collaborate successfully with a range of personalities and backgrounds, maintains focus on a path forward, and can respond to sensitive matters with empathy and understanding.
• Adaptable – Ability to pivot and prioritize among changing needs and deadlines.
• Tactful – Ability to handle sensitive information with care and discretion, preventing the sharing of or access to confidential information.

Qualifications:

• Minimum of 1 year experience in an HR administrative role, or administrative role with HR functions.
• Associate’s or Bachelor’s degree in human resources, business administration, or a related field preferred, or additional experience in lieu of education.
• Intermediate level or higher with Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with or interest in learning HR principles, practices, and regulations.
• Prior experience with HRIS / business software, or ability to learn new software quickly.

Excellent compensation/benefits and flexible work environment.

Salary for this role is based on experience and includes a 401K Match and an employee stock ownership program

EOE/M/F/D/VEV

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person