Administrative and HR Operations Specialist

Ever eat an Impossible Burger, cooked plant-based chicken, or recycle a plastic water bottle? There isn't a facet of modern life that chemical engineers have not touched.

Chemical engineers have been part of almost every major development from plastics and fibers to unleaded gasoline to solar power and medicines. If it's modern, chemical engineers helped make it happen.

AIChE, founded in 1908, is a professional society of more than 60,000 chemical engineers in 110 countries. Its members work in corporations, universities, and government, using their knowledge of chemical processes to develop safe and useful products for the benefit of society. AIChE fosters and disseminates chemical engineering knowledge, assists the professional and personal growth of its members, and applies the expertise of its members to address societal needs and improve the quality of life. Through its varied programs, AIChE continues to be a focal point for information exchange on the frontiers of chemical engineering research in such areas as energy, sustainability, biological and environmental engineering, nanotechnology, and chemical plant safety and security.

Position Summary

The Executive Assistant and Human Resources Administrator will provide comprehensive administrative support to the Chief Executive Officer (CEO), Chief Finance Officer (CFO) and Chief People Officer (CPO). This role is critical in ensuring the smooth operation of executive functions and supporting HR processes within the organization. The ideal candidate is detail-oriented, proactive, and has a passion for nonprofit work.

Key Responsibilities{​{:}

}Executive Support{​{:

}
• } Manage calendars for the CEO, CFO and CPO, scheduling and coordinating meetings, preparing agendas, and facilitating travel arrangements
.
• Act as a liaison between executives and internal/external stakeholders, ensuring timely and professional communicatio
n
• Handle confidential projects and research for the executive team, providing insights and recommendations as needed
.
• Assist in processing expense reports and other administrative nee
d

s Key Responsibilities{​{

:}}Executive Support{​

{
• :}} Manage calendars for the CEO, CFO and CPO, scheduling and coordinating meetings, preparing agendas, and facilitating travel arrangemen
t
• s. Act as a liaison between executives and internal/external stakeholders, ensuring timely and professional communicat
i
• on Handle confidential projects and research for the executive team, providing insights and recommendations as need
e
• d. Assist in processing expense reports and other administrative n
e

eds General Administrative Support{

​
• {:}} Coordinate office operations, including supplies, IT needs, and vendor managem
e
• nt. Organize and maintain files, records, and documentation for compliance and accessibil
i
• ty. Support planning and logistics for organizational events and meeti
n
• gs. Perform other duties as assigned to support organizational go
a

ls. Competen

c
• ies Organizational Skills{​{:}} Ability to manage multiple tasks and prioritize work efficie
n
• tly. Attention to Detail{​{:}} Ensure accuracy in documentation and data manag
e
• ment. Communication Skills{​{:}} Strong verbal and written communication abi
l
• ities. Problem-Solving{​{:}} Resolve employee concerns and administrative challenges effe
c
• tively. Teamwork{​{:}} Work collaboratively with the HR team and other dep
a
• rtments. Confidentiality{​{:}} Handle sensitive employee information with discretion and profes
s

equirementsQualific

a
• tions{​{:}} Bachelor's degree or equivalent experience in administration, HR, or rela
t
• ed fields. 2 years of experience in administrative and/or HR support, preferably in a nonprof
i
• t setting. Strong organizational and time management skills with the ability to

m
• ultitask. Excellent verbal and written communicat
i
• on skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HR
I
• S systems. Ability to maintain confidentiality and handle sensitive information with
d
• iscretion. Proactive and self-motivated with a commitment to continuou
s
• learning. You are process-oriented and organized with excellent attention to detail and
• deadlines. You have outstanding collaboration and interpersonal skills and the ability to work across all levels and
• functions. You are willing to roll up your sleeves and be part of a lean and n
i

m

ble team.  Preferred Qualifi

c
• ations{​{:}} Experience supporting C-suite
• executives. Basic knowledge of labor laws and nonprofit H
R
• practices. Familiarity with virtual meeting platforms (e.g., Z
o

om, Teams). Work Env
ironment{​{:}} This position operates in a hybrid work environment, requiring both remote and in-office work. Occasional evening or weekend hours may be required for organiza

vents.BenefitsSalary Range{​{:}} $60,000 - $

70,000 per yearWe offer a variety of benefits to our employees

• including{​{:}} B
o
• nus opportunity Medical, Dental and
V
• ision Insurance Flexible
S
• pending Account 403b Retirement Plan with Company Match{​{:}} AIChE 100% of the first 3% of your eligible pay you contr
i
• bute to the plan Paid Vacat
i
• on and Sick
• Days Holiday pay Educa
t
• ional Assistance Company Pa
i
• d Life Insurance Company Paid Short Term and Long Term Dis
a
• bility Insurance Various Employee Pe
r

ks and Discounts The American Institute of Chemical Engineers is an Equal Oppo