Staffing Coordinator with Administrative Duties

Our Mission

To provide personalized care through high quality services to our community.

Our Vision

To be the recognized provider and employer of choice in the markets we serve.

Our Core Values

• Customer Service

Our team shows up each day inspired to make an impact on those we serve, within Aicota and our community, by going above and beyond expectations.

• Attitude

Our teams leads with empathy, passion, and professionalism.

• Respect

Our team respects the values of others.

• Excellence

Our team believes that through continuous quality improvement, we can aspire to excellence.

• Stewardship

Our team will use our talents and resources wisely, with honesty and integrity.

Job Types: Full-time. Monday – Friday from 8am – 430pm. Weekends and holidays as needed. Hours may vary based on the needs of the facility.

Benefits:

• 401(k)
• Free Dental insurance
• Affordable Health insurance
• Free Life insurance
• Paid time off
  
• Tuition reimbursement
• Annual Uniform allowance
• Free Vision insurance

The Staffing Coordinator with Administrative Duties is responsible for:

• Writing and distributing mail, emails, correspondence memos, letters, faxes, and forms.
• Assisting in the preparation of reports.
• Booking travel arrangements.
• Responsible for analysis of all medical records, whether inpatient or discharges; for completing, accuracy, and quality.
• Assists and participates in accrediting agencies and/or Department of Health Surveys as far as the medical record scope of practice delineates.
• Responsible for reading all plans for Safety, Infection Control, Corporate Compliance, Fire and Emergency as established by either this department and/or facility and for knowing the responsibilities in conjunction with the plans, policies, and procedures as defined there within.
• Responsible for receptionist duties and general office duties, including but not limited to, answering phones, and directing calls, referring visitors to the appropriate staff/residents.
• Responsible for ordering and maintaining office supply levels (paper, printer, pens, stationary, staples, etc.
• Provide guidance and support for training, planning, coordination, and process solutions for all departments when applicable.
• Establishes staffing patterns and schedules for department staffing.
• Works with human resources to advise them of staffing needs and other information necessary for the smooth flow of work regarding employees.
• Interprets human resource policies for staff.
• Participates in in-service training and is educated on Aicota policy and procedure.
• Assists in securing staff for absences, leaves, etc., adjusting schedules as required.
• Ensures daily worksheets for staffing are printed and posted per regulation.
• Maintains records on vacations, holidays, excused and unexcused absences.
• Reports concerns from staff to directors.
• Works with Department Directors to schedule training classes.
• Assists with timecard approvals for payroll.
• Performs timecard audits to ensure time accurately reflects time worked for staff.
• Assists with coordination of recruitment events including planning, coordination, and occasionally facilitating.
• Assists with facility orientation.
• Maintains employee contact information.
• All other duties as assigned.
• Labor Management.

Required Skills/Abilities:

• Must be able to communicate (both verbally and in writing) needs of the facility to Directors and Supervisors.
• Must be dependable, cooperative, organized, and be able to work independently.
• Good typing and mathematics skills.
• Must possess sensitivity in understanding employees' needs while maintaining a sense of balance to ensure that staffing requirements are met for the facility.
• Must be able to maintain confidentiality of records and information received.
• Must be able to work with frequent disruptions throughout the day.
• Must maintain good working relationships with staff members and community representatives.

Education and Experience

• High school diploma or equivalent required.
• Knowledge of basic computer systems, including Microsoft Word and Excel required.
• Knowledge of medical terminology and coding strongly preferred.
• Experience in staff scheduling.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
  
• Some bending and reaching.
• Must be able to lift up to 15 pounds at times.

Aicota Health Care Center is an EEO employer - M/F/Vets/Disabled