Accounting Coordinator, AIDS Foundation Chicago (AFC)

AIDS Foundation Chicago (AFC) mobilizes communities to create equity and justice for people living with and vulnerable to HIV, chronic conditions, and housing instability. Through advocacy, direct services, and strategic partnerships, AFC works to improve health outcomes and promote housing stability across Illinois.

As Accounting Coordinator, you will play a key role in maintaining accurate financial records, processing invoices, and managing accounts payable to support AFC’s mission. You will work closely with vendors, internal teams, and the finance department to ensure efficient financial operations, proactively resolving discrepancies and streamlining processes. Your attention to detail, ability to work independently, and strong data management skills will help maintain the integrity of AFC’s financial systems.

This is an hourly position with a minimum annual salary of $50,000.

Essential Functions & Responsibilities

Accounts Payable & Financial Processing

• Review, verify, and process invoices and check requests independently
• Sort, code, and enter invoices into the system with accuracy
• Reconcile processed transactions, identifying and resolving discrepancies before escalating issues
• Prepare and execute check runs
• Allocate prepaid expenses and manage monthly A/P allocations
• Upload payment files to the online banking system
• Clear checks for AFC’s main bank account

Problem-Solving & Process Improvement

• Identify inefficiencies and suggest process improvements for A/P workflows
• Research and resolve invoice discrepancies independently before bringing them to leadership
• Maintain organized financial records through proper scanning, filing, and documentation

Vendor & Internal Communications

• Respond promptly to vendor and staff inquiries, ensuring clear and professional communication
• Work closely with AFC’s finance team to streamline accounts payable operations

Agency & Team Support

• Assist with AFC-wide events, including the Annual Meeting, AIDS Run & Walk, and World of Chocolate
• Provide financial and administrative support to other AFC departments as needed
• Take initiative in supporting department goals with minimal supervision

Supervisory Responsibilities

None

Experience & Education

• Associate’s degree in Accounting, Finance, or a related field
• 2 years of experience in accounts payable or general accounting
• Strong knowledge of accounts payable processes and general accounting procedures
• Proficiency in Excel and data entry

Required Skills & Competencies

• Proactive and independent problem-solver who takes initiative before seeking help
• Strong attention to detail and ability to meet deadlines
• Excellent organizational and problem-solving skills
• Strong data management skills, including working with spreadsheets and accounting databases
• Strong communication skills, with the ability to interact professionally with vendors and staff

Work Environment & Physical Demands

• Hybrid schedule – In-office 3 days per week (subject to change based on organizational needs)
• General office environment, with tasks requiring extended periods at a computer or workstation
• May involve light lifting (up to 25 lbs.) for financial records or office materials

Benefits Offered

We are proud to offer a comprehensive benefits package designed to support our employees’ well-being and work-life balance, including:

• Health Insurance: Multiple health plan options, including HMO and PPO, with some plans available at no cost for qualifying employees
• Dental and Vision Insurance: Comprehensive dental coverage with minimal employee contribution and affordable vision insurance options
• Retirement Savings: Eligible employees can join AFC’s retirement plan and make Roth or pre-tax contributions directly from their paycheck
• Paid Time Off: Generous PTO policy to support personal time and well-being
• Flexible Scheduling: Options for hybrid, remote, or on-site work models tailored to individual needs
• Life and Disability Insurance: Employer-paid basic life and AD&D insurance, along with short- and long-term disability coverage
• Employee Assistance Program (EAP): Confidential resources for personal and professional support, including mental health services
• Additional Perks: Access to a Flexible Spending Account (FSA), pet insurance, legal assistance, and a discount program with over 300,000 vendors