Bookkeeper and Administrative Assistant

We are seeking a detail-oriented and organized individual to join our construction company as an Administrative Assistant & Bookkeeper. This role will be responsible for providing administrative support and handling bookkeeping tasks to ensure smooth office operations and accurate financial records. The ideal candidate should be highly efficient, possess strong organizational skills, and be proficient in accounting and office management software.

Key Responsibilities:

Administrative Duties:

• Provide general administrative support to management and staff.
• Answer and direct phone calls, emails, and other correspondence.
• Maintain and organize digital and physical files, including project documentation.
• Assist in preparing reports, contracts, and other business documents.
• Coordinate meetings, schedules, and travel arrangements as needed.
• Order office supplies and ensure the office is well-maintained.
• Assist with HR tasks, such as onboarding new employees and maintaining personnel records.

Bookkeeping Duties:

• Manage accounts payable and receivable, ensuring timely payments and invoicing.
• Reconcile bank and credit card statements.
• Prepare financial reports and assist with budgeting.
• Process payroll and maintain employee records.
• Track expenses.
• Work with accountants for tax filings and financial reporting.
• Ensure compliance with financial policies and procedures.

Qualifications & Requirements:

• Experience: 2 years in an administrative and bookkeeping role, preferably in the construction industry.
• Education: Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.
• Software Proficiency: Sage, QuickBooks (or similar accounting software), Microsoft Office Suite (Word, Excel, Outlook), and project management tools.
• Skills: Strong organizational skills, attention to detail, ability to multitask, and excellent communication skills.
• Knowledge of Construction Industry: Familiarity with construction terminology, invoicing, and project financial management is a plus.

This is a remote position; however, we are seeking candidates who are based in the Kansas City metro area. Our team operates locally, and while day-to-day work is from home, occasional in-person meetings or collaboration may be required

Benefits:

At Allstar Services, we value our employees and offer a comprehensive benefits package to support you and your family, including:

• Medical Plans: Choose from PPO and HDHP options with competitive premium rates and Health Savings Accounts (HSA).
• Dental and Vision Coverage: Access to preventative, restorative, and specialty care through in-network providers.
• 401(k) Retirement Plan: Employer match up to 4%, with immediate vesting to help you plan for your future.
• Life Insurance and Disability Coverage: Basic life and AD&D coverage at no cost, plus voluntary short- and long-term disability plans.
• Paid Time Off and Holidays: Generous PTO allowances to maintain work-life balance.
• Employee Assistance Program (EAP): Confidential support for personal, financial, and legal issues, including counseling and referral services.
• Flexible Spending Accounts (FSA): Options for healthcare and dependent care to help manage out-of-pocket expenses.
• Voluntary Benefits: Critical illness, hospital indemnity, and accident insurance for added peace of mind.

About Us:

Allstar Home Services is a dynamic and rapidly expanding leader in residential exterior solutions, specializing in roofing, siding, windows, and gutters. In May 2023, we partnered with Morgan Stanley Capital Partners, positioning ourselves for accelerated growth and national expansion. Our mission is to unite top-tier residential roofing brands, fostering an environment where innovation and leadership thrive. We empower our teams to maximize their potential, offering young leaders unparalleled opportunities to shape the future of a private equity-backed company. Join us at Allstar Services, where your ambition meets our vision, and together, we'll redefine the residential services industry.

Allstar Home Services seeks to safeguard its employees, customers, and others while conducting company business. Following a conditional offer of employment, all applicants who are offered employment with Allstar will be subject to a background investigation. Offers of employment are contingent on the successful completion of a background investigation and motor vehicle report conducted in accordance with Company policies and all applicable laws. Information obtained from a background investigation will be considered for employment purposes as permitted by federal and state law and in accordance with Allstar Services' Equal Employment Opportunity Policy.