Medical Office Specialist Neuro

Job Description

Responsibilities

ABOUT AIKEN PHYSICIANS ALLIANCE

Aiken Physicians Alliance is affiliated with Aiken Regional Medical Centers, a 273-bed acute care facility offering a comprehensive range of specialties and services. Aiken Regional Medical Center has been ranked a top hospital in South Carolina by the Carolina Center for Medical Excellence for its treatment of heart attack, heart failure and pneumonia and has been recognized as an “A” rated facility by the Leapfrog Group.

Aiken Physicians Alliance provides dedicated primary and specialty care for you and your family. Our family medicine providers are devoted to treating the whole person and provide comprehensive care for people of all ages. Our specialists are highly trained and experienced and work as part of an interdisciplinary team to provide care to patients. Aiken Physicians Alliance offers Primary Care, Cardiology, General Surgery, Gastroenterology, Orthopedics, Neurology, Neurosurgery, Pulmonology and Urology Care. You will work with a Care Team of physicians, advanced practitioners and staff providing compassionate and quality care. We have a welcoming environment and believe in strong team engagement.

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Position Summary : Reporting to the Practice Manager. The Medical Office Specialist is responsible for front desk coverage for the medical practice which includes registration, check-in, collecting co-pays, scheduling appointments, billing patients, and scanning records into EMR, reports, and correspondence. Possesses medical terminology knowledge, organization and communication skills, ability to adapt to flexible work schedules and frequent interruptions, and professional appearance, all while maintaining a calm disposition, problem solving, and decision-making skills. Reliable, tactful, honest and discreet in maintaining confidentiality at all times. Must be able to carry out specific assignments to successful conclusion.

JOB DUTIES / RESPONSIBILITIES :

• Fulfills patient care responsibilities as assigned which may include : checking schedules and organizing patient flow; relaying instructions to patients / families; answering calls and providing pertinent information.
• Fulfills clerical responsibilities as assigned which may include : sending / receiving patient medical records; obtaining lab / x-ray reports, hospital notes, referral information, etc.; completing forms / requisitions as needed; scheduling appointments; verifying insurance coverage and patient demographics; managing charts to ensure information is completed and accurate.
• Fulfills organizational responsibilities as assigned, which may include; respecting / promoting patient rights; responding appropriately to emergency codes; sharing problems relating to patients and / or staff with immediate supervisors quickly; schedules patients for procedures; and Insurance forms for doctors. Compiles end of day deposits and end of day reports. Follow written policies.
• Books, coordinates and reschedules patients appointments; relays necessary messages to staff; greets and registers patients in a prompt, pleasant, and helpful manner; provides necessary instructions / directions. Informs appropriate department / person of patient’s arrival; verifies necessary information and records in the medical record; uses computer system to generate information necessary for billing; and, updates patient information, collects co-pays, provides any necessary forms needing completion, obtains signatures as necessary.
• Maintains and updates current information on physician’s schedules ensuring that patients are scheduled properly and appointments are confirmed; answers telephone, screen calls, takes messages, and provides information; answers questions regarding patient appointments and testing; assembles new patients’ charts for next day visit; updates profile on all patients; fulfills organizational responsibilities as assigned which may include; respecting / promoting patient rights; responding appropriately to emergency codes; sharing problems relating to patients and / or staff with immediate supervisors quickly; educates patients before and after procedures; maintains schedule; performs appointment follow ups; acts as receptionist as necessary; and travels between facilities as requested
• Performs other duties such as answers phone calls and routes to appropriate party. Always informs patients they are going to go to voicemail. Take accurate, complete written messages as required.

Benefit Highlights