What are the responsibilities and job description for the Regional Operations Manager position at AIPAC?
Summary: The Southeast office is seeking an Operations Manager to manage the day-to-day office operations for the Atlanta office. Required travel 5-10%.
Job Duties & Responsibilities:
Office Operations:
• Manage daily office operations, including mail, deliveries, and shipping
• Monitor inventory of office and kitchen supplies and order supplies as needed
• Liaise with building management for maintenance requests
• Implement security procedures in coordination with national security team
• Liaise with national IT department for all office needs
• Prepare office for staff meetings/events; maintain order and cleanliness of common office areas
• Manage shared office calendars and Senior Staff calendars
• Assist with onboarding schedules, materials, IT set up, and HR processes for new hires
• Help organize and plan office team-building activities, holiday parties, etc.
• Ensure quality control and fiscal responsibility in all office operations
• Other duties as assigned
Financial Operations:
• Receive and process all checks and fulfill credit card processing as needed
• Create end-of-month and end-of-year pledge reports for Regional Director approval
• Manage the regional office corporate cards for office and event expenses
• Submit expense reports on behalf of Regional Directors and office corporate cards
• Submit invoices with appropriate coding for payment
• Work with Program Director to track and maintain office budgets
Development Support:
• Process all pledges and payments
• Create and distribute invoices for donor billing purposes as needed
• Maintain and update donor database in Salesforce
• Provide administrative support for Senior Staff as needed
• Assist team members in preparation of materials for meetings and events
Qualifications/Skills:
• Strong PC proficiency and competence in MS Word, Excel, and Outlook
• Ability to learn quickly and develop proficiency in internal software systems, including Salesforce, Smartsheets, Outreach, Slack, AnyBill, Concur, and Ultipro
• Self-motivated, independent, detail oriented, and highly organized
• Able to juggle multiple priorities with excellent time management and communication skills
• Ability to work well with colleagues in a professional and collegial manner
• A Minimum of 3-5 years previous administrative or related experience preferred
• Bachelor’s degree required
AIPAC is offering a competitive market base salary between $70,000.00 and $90,000.00 for the position. A job offer within the range will depend on how closely a candidate's skills and experience match the role's requirements. AIPAC also offers a competitive and comprehensive benefits package that contributes to employees’ overall total compensation package. We currently work remotely two days a week and in our offices the other three. AIPAC is an equal-opportunity employer.
Posting Instructions:
Please provide cover letter with resume to be considered. Incomplete applications with missing documentation will not be considered.
If applying for more than one position, please use the 'Attachments' function to attach a position-specific cover letter.
Please use your legal name when completing the employment application (no nicknames).
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Salary : $70,000 - $90,000
