What are the responsibilities and job description for the Office Administrator Long Island position at Air Charter Service?
A DAY IN THE LIFE
- Responsible for the facilities daytoday operations
- Greet and welcome staff and guests provide door coverage ensure office security systems are in place and used oversee daily visitors / calendars manage conference room bookings and be responsible for mail / courier ingoing and outgoing and sorting and distribution of daily mail / deliveries
- Supervising the maintenance and alteration of office areas and equipment as well as layout arrangement and housekeeping of the office opening and closing the kitchen daily maintaining office plants and weekly walkaround checklists to maintain a clean and safe office environment
- Sharing building memos procuring parking permits communicating with property management for general maintenance request
- Maintained budgeted negotiated and renewed suppliers for office contracts and all general office invoices.
- Maintain maintenance schedule for office equipment
- Carry out service reviews regularly and prepare annual costsavings exercises
- Monitor and check the validity and accuracy of utility bills office invoices IT invoices
- Maintains budgets stock lists and orders office supplies as needed
- Assists in planning and arranging events including organizing catering
- Arranges meetings by scheduling appropriate meeting times booking rooms and planning refreshments
- Arrange travel and accommodations for internal staff
- Keep updated records of office expenses and costs
- Assist the Finance team with expenses invoices checks purchase orders and reconciliation of monthly credit card statements. To assist HR and IT with the new starters process preparing for new employees
- Participate as needed in additional special department projects
- Ability to lift and move items up to 50 lbs.
Qualifications : WHAT DO WE LOOK FOR
Additional Information :
WHAT IS IN IT FOR YOU
COMPANY CULTURE
Check us out on social media! LinkedIn Facebook Instagram TikTok Twitter Youtube
Diversity & Inclusion : Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
WHAT ARE THE NEXT STEPS
Submit your resume to us today and a member of our recruitment team will be in touch!
longisland #newyork #longislandjobs #aviation #sales #salesaccountexecutive #travelcoordinator #grouptravel #salesaccountmanager #accountmanager #chartersales #luxurysales #travel #training #careers #hiringnow #jobhunt #jobopening #aircharterservice
Remote Work : Employment Type :
Fulltime
Key Skills
Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping
Experience : years
Vacancy : 1
Salary : $30
