HR Coordinator

The candidate selected for this position will be required to work in the office. The position is based in Tampa, Florida-Corporate Headquarters.

Job Purpose:

The Human Resources Coordinator provides assistance and facilitates the human resource process for all business locations. This role will be responsible for multiple administrative functions and tasks that support the policies, procedures, and programs relating to all aspects of human resources activity. This role provides administrative support to the Human Resources Manager, including record keeping, file maintenance, HRIS entry and other HR related duties.

Responsibilities and Associated Duties:

• Support onboarding, offboarding, and special workforce projects as directed

• Assist in the benefits enrollment process for new hires and company annual open enrollment, delivering employee benefits communication materials, including literature, benefits website link updates, and eligibility letters.

• Assist and review qualifying life event enrollments requests, ensuring applicable documentation is received and filed as necessary.

• Performs Self-Audit to ensure accuracy of all new hire data entry and successful offboarding process

• Process, track and communicate appropriately to management for all leave of absence and/or ADA Accommodation requests

• Update all HR documents as instructed.

• Maintains the integrity and confidentiality of human resource files and records.

• Assist with organization and maintenance of employee records.

• Performs customer service functions by answering employee requests and questions in a prompt manner or consulting the HR Manager to assist with employee’s requests.

• Ensure compliance with all I-9 regulations and E-Verify process

* Assist with recruitment needs such as creating job requisitions, track and provide reports on departments filled and vacant positions

• Supports HR Manager with the administration and monitoring of Human Resources and Safety policies, procedures, and programs.

• Gather information related to employee relations issues.

• Follow up with business leaders in regard to recording and reporting of work injury incidents and auto accident claims.

• Assist with OSHA, and other governmental reporting requirements.

• Assists with New Hire orientation

• Provide administrative daily support to the HR Manager

• Make photocopies, fax documents and performs other clerical functions.

• File documents into appropriate employee files.

• Prepares correspondence for employees

• Assist reviewing positions job descriptions, and classifications

• Assist with other aspects of Human Resources as needed.

• When required and in the absence of the Administrative Assistant, supports onboarding activities, including collection and processing of new hire paperwork. Those activities are the following:

o coordinating and administering the entire onboarding process. Keeps the hiring manager and candidate informed of the process in a timely manner.

o Conducts and monitors background check and drug screening process.

o Processes new hire paperwork (pre-hire and post hire).

o Create new employee files in an online filing system

o All other onboarding activities

Measures of Success:

- Smart Goals- which are established annually, just prior to the new Fiscal Year starting which include:

- Specific Job Responsibilities

- Stellar Customer Service

- Integrity & Accountability

- Entrepreneurial Spirit

- Teamwork Commitment

Knowledge, Experience and Skill Requirements:

• Education and Experience:

o High School Diploma and job experience is acceptable.

o Minimum 2 years of experience as HR Assistant or Coordinator

• Knowledge and Requirements:

o Be proficient in Microsoft Office (Word, Excel, and MS Outlook). Ability to apply computer applications and software.

o Required to work in the office, this position is based in Tampa, Florida-Corporate Headquarters

o Experience with ADP a plus

o Exceptional organizational skills and attention to detail

o Flexible to ever changing priorities

o Extreme confidentiality

o Excellent Interpersonal skills

o Ability to prepare written reports

o Must be able to prioritize and plan work activities as to use time efficiently

o Must be organized, accurate, thorough, and able to monitor work for quality

o Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

o Must be able to communicate clearly, both written and verbally, ability to communicate with employees, and members of the Management team

o This position is primarily scheduled Monday through Friday, with potential for weekend work as needed.

o Every duty associated with this position may not be described here, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were written in the job description

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to stoop, and stand. The employee will also be required to sit for long periods of time, as well as walk, read, and listening.

• The employee is frequently required to use hands to type on computer keyboard constantly, also handle, push, pull, reach, and carry items with hands and arms.

• The employee must lift and/or move up to 20 pounds

Benefits Package:

• Air Culinaire Worldwide employees have the flexibility to design the benefit selections best suited for their needs.
• Full Time employees are eligible for healthcare and supplemental benefits on the first day of the month, following 30 days of employment.
• 401 (K) Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions. Plan entry is the first day of the month following 30 days of employment.
• Three (3) medical plans to choose from, with an excellent employer contribution.
• Available Dental and Vision insurance
• Company paid basic life insurance, with the option to elect additional voluntary term life.
• Company paid short-term and long-term disability insurance.
• Available supplemental benefits, including critical illness, accident insurance, hospital indemnity insurance and pet insurance.
• Health Savings Account and Flexible Spending Account available (for eligible plans)
• Generous Paid Time Off Program for full time employees
• Employee Assistance Program (EAP)
• See our benefits here 2025 Benefits Guide
• Watch Me To Learn About How Exciting it is to Work for Air Culinaire Worldwide

Final candidate for the position will be required the following:

• Pre- employment criminal background heck
• Pre-employment Drug Test
• MVR (if applicable to the position)
• E-Verify

Disclaimer: This position description highlights a general description of duties and responsibilities. Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.