What are the responsibilities and job description for the Office Administrator and Bookkeeper position at Air Professionals Heating & Air Conditioning?
Job Type : Full-Time In Office
Reports To : President
Job Summary :
We are seeking a highly organized and detail-oriented Office Administrator & Bookkeeper to oversee office management, administrative functions, and financial operations. This role is responsible for managing inventory, vendor relationships, documentation, bookkeeping, and ensuring efficient office procedures. The ideal candidate will have strong problem-solving skills, experience in bookkeeping, and the ability to support multiple departments within the organization.
Key Responsibilities :
Office Management & Administration
- Oversee deliveries and verify accuracy by matching packing slips to purchase orders.
- Maintain and monitor inventory records.
- Update and manage retail sales books.
- Develop and update company policies, procedures, and best practices.
- Track and resolve vendor discrepancies.
- Create and manage company spreadsheets for tracking and reporting purposes.
- Design and update company forms, including customer contracts and legal documentation.
- Ensure compliance with company documentation best practices.
- Process and track manufacturer warranty claims for timely resolution.
- Assist with creating reports, mail merges, spreadsheets, and troubleshooting software issues.
- Provide additional administrative support as requested by the President.
Bookkeeping & Financial Management
Qualifications & Skills :
Compensation & Benefits :
Job Posted by ApplicantPro
Salary : $70,000 - $80,000
