Assistant Controller

Job Summary:
This position is responsible for performing moderately complex accounting activities, general ledger functions and data entry associated with billing, job cost, and accounts receivable. Duties and responsibilities will evolve and grow once the core functions of the position are mastered.

Primary Objectives:

• Review & submit payroll to ADP – Ensure employees are paid timely & accurately.
• Ensure all accounts receivable tasks are performed timely and accurately.
• Receipts – prepare and process all deposits (cash, check, credit card) and ensure they are processed according to approved procedure.
• Prepare and post deposit, balance cash receipts to deposit, and post daily with less than 1% data entry errors.
• Reporting and reconciliation – generate accounts receivable reports (aging reports and journals) and reconcile accounts to the subsidiary ledgers.
• Reconcile assigned balance sheet accounts monthly. (This includes, but is not limited to, Cash, Accounts Receivable, Inter-company and Payroll Clearing).
• Reconcile Accounts Receivable account monthly & provide all applicable supporting reports.
• Collections – perform collection functions according to Linc Service procedures and company policies.
• Call all customers that have invoices outstanding beyond the company’s established threshold and present management with a report every week.
• Communicate effectively with customers.
• Maintain DSO at 40 days and over 90 days at 10% or less.
• Notify management of changes in payment patterns by customers.
• Credit reports – run appropriate reporting to allow for proper credit checks and approvals in accordance with company policies.
• Work with supervisor to reconcile and resolve under and over payment issues.
• Generate, review, and mail/e-mail/upload customer invoices.
• Work orders – process field work orders in accounting software to produce accurate job cost and billing.
• Accurately complete Air Temp Weekly Workflow (process Time & Material Invoices) within five business days of the pay period end date.
• Complete role-specific Linc University and in-person training courses.

Required Skills/Abilities:

• Confidentiality - Maintain confidentiality of all information encountered during the course of business (employee information, proprietary information of contractor, client, and ABM/Linc Franchising Group).
• Research – conduct research in specific areas as assigned by your manager.
• Special projects – provide support for any special projects as assigned by your manager.
• Internal relationships - maintain internal relationships with all staff members; coordinate with all departments to ensure proper and timely flow of data to the Accounting Department.
• External relations – build rapport and productive working relationships with customers, vendors, and other business and professional contacts; effectively represent the company’s interest to maximize profits.
• You will need to become a Notary Public within the first 60 days of your employment.

Education and Experience:

• Five years or more of related experience required.
• Bachelor Degree in a related field preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Able to travel as needed.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k) 4% Match
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Accounting: 10 years (Required)

Work Location: In person

Salary : $60,000 - $70,000