What are the responsibilities and job description for the Administrative Assistant position at AirCo Air Conditioning?
AirCo Air Conditioning Heating and Plumbing in Fort Worth has an opening for a motivated go getter, with a "can do" attitude to join our team as an Administrative Assistant. We offer a great working environment, pay and benefits, along with opportunity for advancement.
Summary/Objective: The Administrative Assistant position is responsible for typing, filing and scheduling, performs duties such as financial record keeping, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
Position Type and Expected Hours of Work: This is a full-time position. General business hours are Monday - Friday, 8am - 5pm with some overtime.
Required Qualifications/Experience:
- 2 years' experience in data entry and administrative tasks
- Basic Bookkeeping experience, Accounts Receivable
- Ability to enter data quickly and accurately
- Must pass drug and background screens
- Computer proficiency in Microsoft Office: Word, Excel, and Outlook
- Able to communicate clearly in English both verbally and in writing
Preferred Qualifications/Experience:
- Proficiency in QuickBooks, the understanding of accounting principles and accounting software systems
- Working knowledge of construction, HVAC and plumbing industries
Essential Duties:
- Complete Invoices & submit for payment
- Process refunds and create credit memos with manager approval
- Contact customer and follow-up to collect on any invoices 45 days old
- Weekly monitoring of accounts receivable and un-invoiced dispatches
- Ensure all invoicing is complete by month's end
- Able to work accurately in a fast pace environment
- Other duties as assigned
Competencies:
- Customer/Client Focus
- Problem Solving/Analysis
- Time Management
- Communication Proficiency
- Teamwork Orientation
- Technical Capacity
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Salary : $18 - $20
