What are the responsibilities and job description for the Accounting and Payroll Specialist position at Aircraft Extrusion Company?
Job Summary:
We are seeking a detail-oriented and proactive Accounting & Payroll Specialist to join our team. The ideal candidate will be proficient in QuickBooks Online and experienced in accounts payable, accounts receivable, payroll processing, and ERP systems. This role requires strong communication skills to work directly with vendors and customers, ensuring timely payments and collections. The specialist will also ensure that all financial records are accurately and promptly recorded in both QuickBooks and our ERP system. Additionally, this position will assist with new employee onboarding.
Key Responsibilities: Accounting & Vendor/Customer Relations:
- Accounts Payable: Process and schedule vendor payments, ensuring bills are paid on time.
- Accounts Receivable: Issue invoices, follow up on outstanding payments, and maintain customer accounts.
- Communication: Work directly with vendors and customers to resolve billing issues and maintain positive relationships.
- ERP & QuickBooks Online: Accurately input and manage financial data in both systems, ensuring consistency and timeliness.
- Reconcile bank and credit card statements and maintain accurate financial records.
- Prepare financial reports as needed.
Payroll Processing & Employee Onboarding:
- Process payroll accurately and on time.
- Maintain payroll records and ensure compliance with federal and state regulations.
- Handle payroll tax filings and reporting.
- Assist with new employee onboarding, including paperwork and payroll setup.
- Ensure employee records are up to date and respond to payroll-related inquiries.
Qualifications:
- Proficiency in QuickBooks Online and experience with ERP systems (Required).
- 2 years of experience in accounting and payroll processing.
- Strong understanding of AP, AR, and payroll regulations.
- Excellent communication skills to interact with vendors and customers.
- Strong attention to detail, ensuring financial records are accurate and up to date.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Job Type: Full-time
Pay: $30.00 per hour
Expected hours: 32 per week
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
Salary : $30