What are the responsibilities and job description for the Project Coordinator position at AirQuest Environmental Inc.?
Project Coordinator
AirQuest Environmental, Inc. is an environmental and industrial hygiene consulting firm that offers environmental services for both public and private sector clients at sites located throughout the United States and internationally. AirQuest is seeking an experienced candidate who will be responsible for the efficient operation of our office through administrative support to our technical team.
Requirements
- Ability to pass a comprehensive background check and pre-employment drug test
- Preferred but not required; a bachelor’s degree or seeking a degree in a scientific or other related field
- Preferred but not required: 2 years of office administration experience
- Valid driver’s license and a reliable means of transportation
- Ability to carry and use a ladder, use basic hand tools, lift heavy objects (up to 50 pounds) and equipment necessary for a given project and must be able to wear required personal protective equipment such as hard hats, hearing protection, safety glasses, protective footwear, and additional safety equipment such as fall protection harnesses and others as required by a given task
Responsibilities
- Input field project data and review technical reports
- Support technical team
- Perform other clerical duties such as scanning, printing, and digital filing
- Ensure efficiency of office and project administrative processes
- Manage administrative office operations
- Effective verbal communication with clients including email correspondence
- Prepare and coordinate outgoing packages
- Create and revise systems and procedures for optimum efficiency
- Maintain supplies and equipment inventory
- Coordinate scheduling and calendar appointments
Skills
- Advanced knowledge in Microsoft Office® programs
- Advanced PDF experience
- Anticipate office-related needs and act accordingly
- Multitasking and time-management skills, with the ability to prioritize tasks
- Excellent organizational skills
- Ability to be resourceful and proactive
- Excellent oral and written communication
- Experience with office management software such as Deltek Vantagepoint or other similar office management software programs is highly desirable but not required
- Must be able to read, understand, speak, and write proficiently in English
Position Information
- Full-Time (40 hours)
- Typical hours range from 8:30 AM to 5:30 PM Monday-Friday. Additional hours are occasionally requested
- Pay rates offered are contingent on experience
