What are the responsibilities and job description for the Administrative Assistant position at AIS Immigration Consulting Inc.?
Job Overview for Administrative Assistant:
We are seeking a detail-oriented and proactive Administrative Assistant to support the daily operations of our office. The ideal candidate will have excellent organizational skills, a positive attitude, and the ability to manage multiple tasks efficiently. This role requires strong communication and time management skills to ensure smooth and effective operations.
Key Responsibilities:
- * Provide general administrative support to the team, including answering phone calls, managing emails, and scheduling appointments.
- * Maintain office files and records in an organized manner.
- * Assist with the preparation of reports, documents, and presentations as needed.
- * Order and maintain office supplies, ensuring adequate stock levels.
- * Handle incoming and outgoing mail, packages, and deliveries.
- * Coordinate meetings, events, and travel arrangements for the team.
- * Assist with basic HR functions, such as maintaining employee records and coordinating onboarding tasks.
- * Perform data entry and ensure the accuracy of information in internal systems.
- * Assist with other administrative tasks as requested by management.
Qualifications:
- * High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- * Proven experience in an administrative or office assistant role is a plus.
- * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- * Strong organizational and multitasking skills with attention to detail.
- * Excellent communication skills, both written and verbal.
- * Ability to work independently and as part of a team.
- * Positive attitude, professional demeanor, and a customer service-oriented approach.
- * Students/interns are welcome to apply.
Working Conditions:
- Full-time position, Monday to Friday, 10am-6pm.
- Office-based role in Toronto & Oakville
*Candidate should have a car preferably
*Candidate is expected to work from both locations during the week
Job Type: Full-time
Pay: $17.00 - $22.71 per hour
Expected hours: 40 per week
Ability to Commute:
- Toronto, OH 43964 (Required)
Work Location: In person
Salary : $17 - $23