What are the responsibilities and job description for the Compliance Administrator position at Akam Associates Inc?
About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality.
What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 11 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.
Position Overview: The Compliance Administrator is responsible for tracking compliance deadlines and collaborating with property managers, assistants, and external vendors on actionable regulatory items including violations, permits, renewals and all other time sensitive matters pertaining to a growing residential real estate portfolio.
Responsibilities include, but not limited to:
- Open, sort and scan/distribute mail daily
- Electronically sign as AKAM on Department of Building (DOB) filings following Board approval process
- Execution and tracking of window guards, fire safety, multiple dwelling registrations (MDR), DHCR, biennials, bedbug forms, etc.
- Populating and regularly updating compliance spreadsheets and record books.
- Coordinate scheduling of required inspections for boilers, backflow preventers, gravity tanks, sprinklers/standpipes, elevators, cooling towers, and oil tanks.
- Maintain all associated electronic and paper files
- Process check-requests, online invoices, and electronic payments
- Coordinate with building staff on completion of building items
- Coordinate with service vendors, expediters, and attorneys to ensure resolution of building violations and process penalties as required
Qualifications:
- Strong communication and interpersonal skills
- Attention to detail with the ability to identify and resolve issues
- Ability to track multiple projects & meet deadlines in a fast-paced environment
- Experience with Microsoft Excel Office and SharePoint
- Able to work independently and be a team player
- Knowledge of regulatory agencies and protocols preferred
Extra Points:
- Familiarity with DOBNOW, DOB BIS, HPD, Yardi/AVID, and/or SiteCompli
Benefits:
- 401(k) Retirement Plan Matching
- Health Insurance
- Dental insurance
- Vision Insurance
- Ancillary Benefits
- Health Savings Account
- Flexible Spending Account
- Life Insurance
- Paid Time Off
- Company Events
- Employee Assistance Program
- Employee Referral Program
- Employee Engagement Committee
AKAM Living Services, Inc., is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.
