Compliance Administrator

Sweet Group LLC is seeking a New York City-based Compliance Administrator. The Compliance Administrator will support document management and invoicing for our active projects. This individual will report directly to the Vice President but will work directly with accounting and finance, diversity compliance, project teams and other staff members as appropriate. The ideal candidate will demonstrate attention to detail in maintaining accurate project documentation. This role requires an individual with strong organizational and communication skills.

This is a full-time, in-person position in our New York City Office located in lower Manahattan.

Essential Duties and Responsibilities:

• Organize, file, and maintain program documentation.
• Ensure program documents are complete, accurate, and up to date.
• Scan and digitize physical documents into a secure electronic system as needed.
• Assist in the preparation of invoices and supporting documentation for invoices.
• Maintain constant communication with subcontractors to obtain complete and compliant invoices promptly.
• Maintain a filing system and ensure accessibility of any required project documents and invoice materials.
• Follow up to ensure that document changes, updates, or revisions are approved, properly tracked and distributed.

• Communicate with the team to request missing documents or clarification when necessary.
• Maintain and update project databases, including data entry and uploads related to program documentation.
• Generate and distribute progress reports and updates as required.
• Support with additional document-related tasks as needed.

Knowledge and Skills Required:

• Two (2) years of experience as a project coordinator, administrative assistant, or similar role in the construction industry or a related industry.
• Familiarity with SharePoint, Quickbase, and similar systems.
• Excellent communication and interpersonal skills.
• Strong verbal and written communication skills.
• Knowledge of construction processes, terminology, and documentation is preferred.
• Ability to work independently and as part of a team.

Physical Demands:

• Use of manual dexterity, tactile, visual, and audio acuity.
• Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
• Occasional lifting (up to 15 pounds), bending, pulling, and carrying.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Benefits:

• Safe Harbor 401(k) Plan
• Health insurance
• Dental insurance
• Vision insurance
• Company-paid disability and life insurance
• Voluntary life insurance
• Paid sick time
• Paid time off

Sweet Group of New York LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without discrimination because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability status, protected veteran status, or any other federal, state, or local protected class.

Sweet Group of New York LLC strongly encourages New York City Housing Authority residents to submit their resume and cover letter for consideration for this job opportunity.