What are the responsibilities and job description for the Accounts Payable Clerk position at Akshaya Inc?
Job Details
Job Description:
Must Haves:
The ideal candidate is a detail-oriented professional who thrives in both independent and collaborative settings, thinks critically about their work, and is eager to learn and adapt in a dynamic Accounts Payable environment.
Experience with Excel, SAP, and expense portal: Concur
2-3 years of experience preferred
Ability to multitask is a must
Interview process: 2 interviews
1: via zoom w/ manager
2: in office w/ VP finance/Accounting manager
Experience with Excel, SAP, and expense portal: Concur
2-3 years of experience preferred
Ability to multitask is a must
Interview process: 2 interviews
1: via zoom w/ manager
2: in office w/ VP finance/Accounting manager
Overview:
Completes vendor or payments by verifying entries and comparing system reports to balances; analyzing invoice/expense reports; recording entries; monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.
Duties and Responsibilities :
Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three-way match divisions, Coded Invoices (General Ledger Accounts) and simple exception & banking entries on a timely manner
Prepare billing information and verify any changes to support accurate and efficient billing process and financial close
Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts
Input and process transactions into electronic accounts receivable and billing systems
Answer trade billing questions and troubleshoot billing issues and inquiries
Verify and process personnel expense reports
Log check batches and supervise computerize check runs
Paying bills and invoices in accordance with established methods and procedures
Maintaining accurate records of all Accounts Payable transactions
Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts
Following proper procedures and taking direction from senior staff; developing technical skills
Disburse payment to suppliers, vendors and employees
Perform timely account reconciliation by verifying entries and compare to balances
Confirm that the appropriate general ledger codes have been entered on each trade invoice
File all trade invoices each day in the appropriate files after they have been vouchered
Contact suppliers or division for appropriate documentation to process invoices
Verify trade invoices by reconciling monthly statements and related transactions
Ensure correct approval, sorting, coding and matching of invoices/receipts
Ensure all legal and business licenses are renewed in accordance with state and federal laws annually
Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers and other departments
Perform other job-related duties as assigned Minimum Qualifications
High school diploma or equivalency plus 1 year of experience
Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas
Prepare billing information and verify any changes to support accurate and efficient billing process and financial close
Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts
Input and process transactions into electronic accounts receivable and billing systems
Answer trade billing questions and troubleshoot billing issues and inquiries
Verify and process personnel expense reports
Log check batches and supervise computerize check runs
Paying bills and invoices in accordance with established methods and procedures
Maintaining accurate records of all Accounts Payable transactions
Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts
Following proper procedures and taking direction from senior staff; developing technical skills
Disburse payment to suppliers, vendors and employees
Perform timely account reconciliation by verifying entries and compare to balances
Confirm that the appropriate general ledger codes have been entered on each trade invoice
File all trade invoices each day in the appropriate files after they have been vouchered
Contact suppliers or division for appropriate documentation to process invoices
Verify trade invoices by reconciling monthly statements and related transactions
Ensure correct approval, sorting, coding and matching of invoices/receipts
Ensure all legal and business licenses are renewed in accordance with state and federal laws annually
Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers and other departments
Perform other job-related duties as assigned Minimum Qualifications
High school diploma or equivalency plus 1 year of experience
Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas
Preferred Qualifications:
Working knowledge of SAP software financial modules
Excellent accuracy and attention to detail skills to process large numbers of invoices.
Proficiency using high mathematical concepts such as fractions, algebra, statistics, mathematical modeling and, to some extent, calculus
Strong communication skills written, verbal, persuasion, motivation, facilitation of strong working relationships
Knowledge of other MS Office Suite and/or software applications related to job functions
Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development,
Strong communication skills written, verbal, persuasion, motivation, facilitation of strong working relationships
Knowledge of other MS Office Suite and/or software applications related to job functions
Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development,
* Presentation, and communications skills
Physical Demands
Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine
Physical demands with activity or condition may include occasional to rare amount of time include walking, bending, reaching, standing, and stooping
May require occasional lifting/lowering, pushing, carrying, or pulling up to 15lbs
Physical demands with activity or condition may include occasional to rare amount of time include walking, bending, reaching, standing, and stooping
May require occasional lifting/lowering, pushing, carrying, or pulling up to 15lbs
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