What are the responsibilities and job description for the Senior Office Assistant position at Alachua County Board of County Commissioners?
Salary : $18.82 Hourly
Location : Gainesville, FL
Job Type : Full-Time
Job Number : FY25-15407
Department : Animal Resources & Care
Division : Animal Resources & Care
Opening Date : 02 / 14 / 2025
Closing Date : 2 / 21 / 2025 11 : 59 PM Eastern
Minimum Qualifications
Graduation from high school or equivalent, and one year general office / clerical and / or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis.
Successful completion of all applicable background checks pre-hire and ongoing are required.
SKILLS TESTING REQUIRED - Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position.
This position requires a passing score on the following County's skills assessment tests :
Microsoft Excel, Microsoft Word, Email Etiquette, Attention to Detail, Outlook, Multi-Tasking, Customer Service, Money Handling, Logical Thinking, Business Communication, Verbal Reasoning and Event Planning with a minimum score of moderate knowledge.
The assessment tests can be taken in person or online / remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida by email to arrange testing.
Passing scores must be received by the Human Resources Office via email at no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing.
Position Summary
This is routine office work of moderate variety and complexity involving the performance of general clerical, secretarial and office tasks and functions.
An employee assigned to this classification is expected to make decisions independently in accordance with established departmental policies and procedures. Supervisor reviews all non-routine decisions.
Work is performed under the direction of a higher-level supervisor and is reviewed through conferences, reports and observation of results obtained.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and / or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with core values including : integrity, honesty, respect, diversity, innovation, accountability and communication.
Prepares office / departmental paperwork such as correspondence, reports, forms, agendas and other related material using a personal computer, typewriter and other office equipment.
Assists in compiling and verifying statistical data and other information for reports.
Assists in the compilation of materials using specific personal computer software.
Acts as a receptionist issuing and receiving documents such as applications, licenses and permits.
Orders office supplies.
Maintains existing filing systems and classifies and codes material for filing; locates and retrieves files and material.
Performs personal computer data input as required.
Prepares office / departmental materials for storage.
Opens, sorts and distributes incoming office mail; collects, seals and stamps outgoing office mail.
Maintains calendar for supervisor and other office staff and schedules meetings.
Performs routine bookkeeping and record keeping functions; assists with bi-weekly payroll preparation.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE : These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of proper business English, spelling and arithmetic.
Knowledge of PBX and / or switchboard systems.
Knowledge of the capabilities of a word processing system.
Knowledge of bookkeeping systems and procedures.
Knowledge of proper office practices, procedures and equipment.
Skill in typing / word processing accurately from drafts and / or copies at the required rate of speed.
Skill in dealing tactfully and courteously with callers and visitors.
Ability to understand and follow oral and written instructions.
Ability to establish and maintain effective working relationships with other County employees and the general public.
Ability to work independently.
Ability to learn assigned tasks readily and adhere to prescribed routines.
Ability to learn the functions and locations of other County departments.
Ability to file accurately, both numerically and alphabetically.
PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear, and use hands to finger, handle or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance, and stoop, kneel, or crouch.
The employee must frequently lift and / or move up to 10 pounds, and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Supplemental Information
Non-Bargaining
FLSA : Non-Exempt
An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits
- Medical / Health Insurance
- Employee Life Insurance
- Florida Retirement System
- Employee Assistance Program
Optional Benefits
NOTE : For detailed information regarding available benefits
You may also view regarding benefits.
Vacation Leave - Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to .
Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees
If an applicant meets all minimum qualifications as posted he / she is referred to the appropriate hiring manager. The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for the ones with the specific experience he / she is seeking.Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. I understand and will answer the following supplemental questions completely and thoroughly.
I understand that this position requires the completion of the Microsoft Excel, Microsoft Word, Email Etiquette, Attention to Detail, Outlook, Multi-Tasking, Customer Service, Money Handling, Logical Thinking, Business Communication, Verbal Reasoning and Event Planning standard e-skills check with a minimum score of moderate knowledge.The assessment tests can be taken in person or online / remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida by email assessments@careersourcencfl.com to arrange testing. Passing scores must be received by the Human Resources Office via email at achr@alachuacounty.usno later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing.
If you are a current Alachua County BOCC employee - I understand I must have been in my current position for at least six months to be considered for this position?
I understand that once my application has been submitted for this specific position that I will NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply. Should I desire to have updated information included for this specific position I should contact the Human Resources office at (352) 374-5219 for assistance.
Required Question
Salary : $19
