POSITION DESCRIPTION

GENERAL STATEMENT OF JOB

Under general supervision performs technical accounting work in the Financial Services Division.

MINIMUM TRAINING AND EXPERIENCE

Minimum of Associate Degree in Business or Accounting or a High School graduate with 3-5 years of experience related to the nature of work, or an equivalent combination of education and work experience.  NCASBO Certified School Business Manager preferred.
 

ESSENTIAL JOB FUNCTIONS

• 1. Manage purchase orders for individual schools and departments.
  2. Review purchase orders for compliance with state and local regulations.
  3. Maintain file of outstanding purchase orders with periodic review along with balancing purchase orders to the general ledger.
  4. Prepare invoices to schools and other agencies.
  5. Send daily deposits to bank electronically.
  6. Prepare the Historically Underutilized Business (HUB) purchasing report quarterly.
  7. Reconcile school nutrition, capital outlay, day care & state health plan bank statements monthly.
  8. Prepare adjusting journal entries as needed.
  9. Prepare semiannual report of cash balances (LGC 203) for June and December.
  10. Post transportation reimbursements from the monthly TD-19 Report.
  11. Prepare annual escheatable property report
  12. Manage and coordinate bank correspondences for Chief Finance Officer.
  13. Complete quarterly MAC Reports and “Fee for Service” Cost Reports.
  14. Assist with year-end audit procedures and compliance.
  15. Prepare charter school payments
  16. Multi-site work report
  17. Responsible for positive pay files
  18. Responsible for 1099 preparation at year end. 
  19. Manage new vendor bank accounts.
  20. Post monthly day care fees.
  21. Create budget codes as needed.
  22. Perform other work-related tasks as assigned

 KNOWLEDGE, SKILLS AND ABILITIES

• 1. Thorough knowledge of the operations and activities of the department
  2. Thorough knowledge of and ability to use grammar, vocabulary, spelling and punctuation
  3. Thorough knowledge of office practices and procedures
  4. Considerable knowledge of common word processing, spreadsheet and file maintenance programs
  5. Considerable knowledge of the principles of organization and administration
  6. General knowledge of the principles of organization and administration
  7. General knowledge of computers and peripheral equipment
  8. Skills to operate a computer
  9. Ability to work independently with little guidance
  10. Ability to maintain confidential information
  11. Ability to interact and deal with the public in a professional manner
  12. Ability to generate correspondence and reports independently
  13. Ability to operate common office machines
  14. Ability to plan and prepare meeting agendas
  15. Ability to sort and distribute documents
  16. Ability to maintain complete and accurate records and to develop standard reports from those records
  17. Ability to respond to questions based on considerable knowledge of the department
  18. Ability to understand and follow oral and written instructions
  19. Ability to type accurately at a moderate rate of speed
  20. Ability to establish and maintain effective working relationships as necessitated by work assignments

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

• Physical Requirements: Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Due to amount of time spent standing and/or walking, physical requirements are consistent with those for Light Work. 

  Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people or things. 

  Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments and/or directions from superiors. 

  Language Ability: Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc. Requires the ability to prepare correspondence, reports, forms, charts, etc., using prescribed format. 

  Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. 

  Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English. 

  Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; and to utilize decimals and percentages. 

  Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape. 

  Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment. 

  Manual Dexterity: Requires the ability to handle a variety of office machines, etc. Must have minimal levels of eye/hand/foot coordination. 

  Color Discrimination: Does not require the ability to differentiate between colors and shades of color. 

  Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress. 

  Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.