Purchasing Manager

Under limited supervision, this position oversees the County's purchasing activities to ensure goods and services are procured on the most cost-effective basis.  Work involves managing the County's contracts and purchasing programs.  This position requires that the employee exercise tact and courtesy in frequent contact with employees, representatives of outside organizations and vendors.

Responsibilities may include, but are not limited to the following:

• Provides strategic advice, innovative solutions and technical expertise while ensuring the County's procurement needs are met efficiently and in compliance with applicable federal and state statutes and regulations for the best value in terms of price and product
• Assists in reviewing and implementing changes in purchasing policies and procedures
• Provides support, training and guidance to departments on purchasing policies, procedures and procurement process requirements
• Reviews all departmental requisitions ensuring appropriate documentation of quotes and contracts ensuring compliance with federal and state statutes and regulations
• Maintains bids, contracts and purchase orders
• Ensures vendors are current on Certificates of Liability Insurance
• County contact for vending operations
• Maintains HUBSCO reporting for construction projects
• Reviews open purchase orders and coordinates the status with departments
• Maintains the internal website for Purchasing, posting needed resources for departments
• Manages the procurement card program establishing new cardholders, deactivating cards and making requested changes in card limits
• Manages the fuel card program establishing new cardholders, deactivating cards and making requested changes in card limits
• Serves as Account Manager for various on-line procurement sites for the County
• Coordinates vendor relationships, communicates with vendors regarding product and pricing information, monitors status of orders, responds to complaints and negotiates on the county's behalf
• Provides support in resolving issues and discrepancies
• Assists in the filing and organization of all county contracts
• Records leases and subscriptions into a GASB 87 and 96 management system
• Develops and maintains standardized solicitation and bidding documents and procedures
• Prepares and/or assists departments in preparation of bid specifications
• Evaluates proposals for formal and informal bids, as necessary
• Maintains the county-wide capital asset inventory control system recording additions, deletions and annual depreciation
• Performs the annual inventory review
• Secures and maintains titles and tags for all vehicles
• Accounts for all County surplus property and monies received and post surplus items on vendor website for auction
• Assists with end of year asset reconciliations
• Performs other duties as requested and assigned.

COMPETENCY STATEMENTS:
• Accountability - Ability to accept responsibility and account for his/her actions. 
• Accuracy - Ability to perform work accurately and thoroughly. 
• Analytical – Ability to analyze statistical data, keep accurate records and complete reports.
• Autonomy – Ability to work independently with minimal supervision.
• Communication, Oral - Ability to communicate effectively with others using the spoken word. 
• Communication, Written - Ability to communicate in writing clearly and concisely. 
• Confidentiality, Ability to maintain confidential information secret or private.   
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. 
• Honesty / Integrity - Ability to be truthful, maintain high level of confidentiality and be seen as credible in the workplace.
• Independent Discretion – Ability to exercise discretion and independent judgment when needed to ensure successful
  department functioning
 • Integrity – Being forthright, honest and respectful within interactions with coworkers and members of the public at all  
  times, building and reinforcing confidence within daily actions for county government.
• Judgement – Ability to use good judgement and discretion as it relates to interpreting policies and procedures.
• Multitasker – Ability to multi-task in a fast-paced environment.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Prioritization – Ability to decipher the relative importance or urgency of tasks and duties.   
• Safety-Minded – Creating a safe work environment; managing risks; reducing exposure liabilities.   
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines

Education & Experience:  BS/BA in Business Administration, Finance, Public Administration, or relevant field from an accredited college or university, highly preferred. Three or moreyearsofgovernmentalpurchasingexperiencewithextensiveknowledgeofNCContractand Procurement law standards.

Computer Skills: Proficient in MSOffice (Excel, Word and PowerPoint Experience). Prior experience with Tyler Munis, preferred

License/Credentials:  Possession of a valid NC driver's license, Certificated Local Government Purchasing Officer (CLGPO) or Certified Purchasing Manager (CPM) preferred

PHYSICAL DEMANDS:

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0-2.5 hrs./day)

F (Frequently) Position requires this activity from 33%-66% of the time (2.5-5.5 hrs./day)

C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs./day)

Physical Demands

Stand F

Walk O

Sit F

Manually Manipulate F

Reach Outward O

Reach Above Shoulder O

Climb O

Crawl N

Squat or Kneel O

Bend O

Talk/Hear C

See C

Taste/Smell N

Lift/Carry

10lbs.or less O

11-20lbs. O

21-50lbs. O

51-100lbs. N

Over100 lbs. N

Push/Pull

12lbs.orlessO

13-25lbs.O

26-40lbs.O

41-100lbs.O

See C

Taste/Smell N

Other Physical RequirementsWORK ENVIRONMENT
Work is performed in a standard office environment.

Salary : $57,056 - $85,584