What are the responsibilities and job description for the Senior Admin Assistant position at Alamance County, NC?
Salary : $22.41 Hourly
Location : Alamance County, NC
Job Type : Full-time
Job Number : 202400163
Department : County Manager's Office
Opening Date : 12 / 06 / 2024
Closing Date : 1 / 20 / 2025 11 : 59 PM Eastern
Job Purpose
Under general supervision, this position plans, organizes and coordinates work assigned. Within this position the Admin Assistant will be involved in public relations directly with citizens, other governmental agencies and community providers and partners.
Responsibilities
Responsibilities may include, but are not limited to the following :
- Maintains the County's Boards and Commissions database and any committee reports.
- Maintains accurate records of all appointments by the Board for numerous volunteer boards and committees.
- Prepares letters of appointment, inquires on continued interest in serving and other various communication with boards and committees on behalf of the Board.
- Performs administration duties including answering telephones, obtaining information on citizen complaints and inquiries, refers complaints to the appropriate department head and / or County Manager.
- Codes invoices and processes expense forms for payment.
- Assists in meeting set-up including picking up supplies, coordination and planning of county events.
- Routes contracts, agreements and other documents to appropriate departments or contacts after Board approval.
- Prepares, edits and formats meeting minutes for distribution in partnership with the Clerk.
- Performs other related duties as required.
Qualifications
Skills & Abilities
Education & Experience : An Associate's degree from an accredited college or university with major course work in records management, information management, public administration, business administration, or a related field. One to two years of prior experience in an administrative / secretarial capacity demonstrating proper use of the English language in communication written and oral.
Computer Skills : Basic experience and knowledge of Microsoft Office products, Word, Excel, Access and Outlook.
License / Credentials : Possession of a valid NC driver's license.
PHYSICAL DEMANDS :
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 hrs. / day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs. / day)
C (Constantly) Position requires this activity more than 66% of the time (5.5 hrs. / day)
Physical Demands
Stand F
Walk F
Sit F
Manually Manipulate O
Reach Outward O
Reach Above Shoulder O
Climb O
Crawl O
Squat or Kneel O
Bend O
Talk / Hear C
See C
Taste / Smell N
Lift / Carry
10 lbs. or less F
11-20 lbs. F
21-50 lbs. O
51-100 lbs. O
Over 100 lbs. O
Push / Pull
12 lbs. or less F
13-25 lbs. F
26-40 lbs. O
41-100 lbs. O
Other Physical Requirements
WORK ENVIRONMENT
Office Environment
Health Insurance - Part-time employees are eligible for medical / health (Cigna Insurance) benefits upon the 1st of the month following the 30-day waiting period. Changes to elections can then be made during the annual open enrollment period, usually in the fall, or within 30 days of a qualified life event (marriage, divorce, birth or adoption of a child, change in child's dependent status, death of a spouse or other dependent and other change in employment status). Part-time insurance rates are structured based on hours worked.
Alamance County Government currently offers three plans of medical / pharmacy benefit options including a COPAY Plan 70, COPAY Plan 80 and a QHDHP with HSA.
Dental & Vision Insurance - A voluntary dental (Delta Dental) and vision program (Superior Vision) is available to PT employees. The current PPO style plan allows employees to be provided access to dental and vision providers for a variety of services. The plan, if elected, would be effective the first of the month following 30 days of PT employment. Coverage must be elected within your first 30 days of PT employment or upon a qualifying event.
Retirement Benefits - Membership in the NC Local Government Employees Retirement System (NCLGERS) is a requirement for all full-time and regular part-time employees (working more than 1,000 hours annually). Employees contribute six percent (6%) of their annual compensation before it is taxed. If you leave the County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have at least five (5) years of service, you are considered 100% vested in NCLGERS. Alamance County will be contributing a percentage as required by NCLEGRS on your behalf as well.
Voluntary Benefits : Alamance County Government provides a variety of voluntary health related benefits to allow employees to purchase protection from what life may bring. A sampling of voluntary benefits includes Flexible Spending Accounts with dependent care opportunities, Health Saving Account with an employer contribution, Short Term Disability, Long Term Disability, Cancer Protection Plan, Group Critical Care Insurance and more.
Wellness Benefits & Programming :
Employee Assistance Counseling Program : There are times when everyone needs a little help or advice. The confidential Employee Assistance Program (EAP) through a local provider can help you with things like stress, anxiety, depression, chemical dependency, relationship issues, legal issues, parenting questions, financial counseling and dependent care resources. Best of all it's free for County employees and available for your household to utilize. Utilization of the EAP is completely confidential and participation isn't recorded.
Help is available 24 / 7 / 365 by telephone.
Alamance County Employee Health Center operated by Everside Health : Available to employees and their covered dependents ages 2 and older. Retired employees under age 65 are also eligible to use the clinic. Depending on insurance coverage elected, care at the clinic ranges from free to a fair market value cost.
Services Available :
Treatment of injuries or illnesses such as Flu, Sinus Infection, pink eye, sprains, strains or fever.
Monitor chronic conditions (Diabetes, Hypertension, Hyperlipidemia, Health Disease, Asthma, etc...)
Assistance with finding a Primary Care Provider
Health Education and Counseling
Triage and referrals to specialists when appropriate.
Employee Fitness Center :
Alamance County encourages all employees to maintain a healthy lifestyle both at home and at work. In support of this philosophy an Employee Fitness Center is available for all County employees to use at their convenience during non-work hours and is open 6 : 00 AM - 9 : 00 PM Monday-Sunday. This center includes weight training equipment, cardio equipment, a small aerobics room along with restrooms, changing room and lockers.
Salary : $22
