What are the responsibilities and job description for the Administrative Assistant position at Alameda County Office Of Education (ACOE)?
Must apply using EDJOIN link below:
https://www.edjoin.org/Home/JobPosting/1928927
About the Employer
The Alameda County Office of Education (ACOE) supports students through our mission to provide, promote, and support leadership and service for the success of every child, in every school, every day.
Requirements / Qualifications
THE POSITION: The job of Administrative Assistant is done for the purpose/s of providing a variety of complex and technical administrative and secretarial support to assigned Department Administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and office activities. This job reports to Assigned Administrator.
LOCATION: 313 W. Winton Ave. Hayward, CA 94544
TYPICAL DUTIES: Compiles and processes data from a wide variety of sources (e.g. time sheets, calendar’s, work orders, purchase requisitions/orders, travel reimbursements, expenditures/budget, Internet research, statistical data, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator and disseminating information in compliance with administrative guidelines and/or regulatory requirements. Coordinates a variety of projects, functions and/or program components (e.g. meetings, in-service events, travel and accommodations, events, etc.) for the purpose of completing activities and/or delivering services in a timely fashion. Creates prepares and maintains a variety of manual and electronic documents files, records and records systems (e.g. budget data, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Monitors a variety of activities on behalf of assigned Department Administrator (e.g. program components, meeting arrangements, account balances, work order status, events, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
SEE FULL JOB DESCRIPTION FOR MORE INFORMATION
MINIMUM QUALIFICATIONS:
Experience: Four years of progressively responsible related experience and/or training.
Education: Associates Degree (A.A.) preferred.
Equivalency: Equivalent combination of education and experience.
APPLICATION DEADLINE: Thursday, May 16th, 2024 at 11:59 p.m.
APPLICATION REQUIREMENTS: The EdJoin Online Application and materials must be received by the final application filling date. Late EdJoin Online Applications will not be accepted.
THE FOLLOWING APPLICATION MATERIALS ARE DESIRED:
1. Completed EdJoin Online Application
2. Resume
3. Cover Letter
APPLICATION SCREENING & EXAMINATION PROCESS: A review of the candidates’ EdJoin Online Applications to verify possession of minimum qualifications. Those candidates who complete the EdJoin Online Application and who possess the minimum qualifications for the class will move on to the next step in the examination process. Those invited to participate will be notified via email of the date, time, and place of the examinations. We reserve the right to make changes to the announced examination components.
THE PROCESS IS AS FOLLOWS:
1. Application Review......................................PASS/FAIL
2. Written Examination*.................................Weighted 50% (Thursday, May 23rd, 2024)
3. Technical Oral Interview*...........................Weighted 50% (Wednesday, May 29th, 2024)
4. Final Interview .............................................(TBD)
* Candidates must attain a minimum score of 70% on all scored examinations and this eligibility list is valid for 6 months.
Must apply using EDJOIN link below:
https://www.edjoin.org/Home/JobPosting/1928927
Job Type: Full-time
Pay: $5,395.83 - $6,560.14 per month
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $5,396 - $6,560
