What are the responsibilities and job description for the Board Liaison position at Alamo Trust, Inc?
Position Description:
The Alamo is looking for a Board Liaison to join the team.
Full-time with benefits including, employer paid employee medical, paid time off, short term disability, and a generous retirement match.
Responsibilities
- Facilitate effective communication between the Executive Director, senior management, and the Board of Directors
- Under the direction of the Executive Director, performs complex and advanced administrative support to the Executive Director and Board of Directors
- Maintain detailed and up-to-date records of board members, including contact information and any relevant preferences
- Schedule and coordinate all board and committee meetings, ensuring availability of participants and securing appropriate meeting spaces
- Assists in the planning and coordination of special events
- Maintains records and filing systems accurately; Board of Directors meetings/Committee meeting minutes
- Responsible for sending out and posting all packets (agendas and minutes) before each Committee meeting (to include departmental updates and presentations)
- Prepare, organize, and distribute agendas, meeting materials, and presentations in a timely manner to appropriate staff, vendors, consultants and Board of Directors
- Maintains Executive Director and Board of Directors travel calendar, schedules meetings, conferences and virtual meetings.
- Prepare for Board of Directors meeting and all Committee meetings; print handouts, set up projector screen and audio system etc.
Qualifications
- Proven track record of successfully coordinating complex meetings and events with a minimum of 3 years of experience
- Excellent communication and interpersonal skills, with a strong ability to build relationships
- Ability to prepare agendas, reports, compose letters with attention to detail
- Ability to maintain confidentiality and handle sensitive information with discretion
- Skill in using tact, discretion, initiative and independent judgment
- Knowledge of the Open Meetings Act and Roberts Rules of Order
- Ability to oversee and coordinate assignments delegated by the CEO to ensure timely and competent completion
- Exceptional written and oral communication
- Strong skills with Microsoft Office, particularly with PowerPoint, Excel, and Word
- Highly organized and able to prioritize tasks effectively
- Bachelor's degree from an accredited four-year college or university in business administration or in a related field required