Board Liaison/Legal Assistant - The Alamo

RECRUITING FOR A ROCKSTAR BOARD LIAISON FOR MY CLIENT THE ALAMO. Apply at this link: https://www.linkedin.com/jobs/view/4195271540/

The Role

If you love a challenge and the thrill of planning events on a quarterly, semi-annual, and bi-monthly basis, we have a role for you!

We are seeking a self-starter who is confident in making decisions, understands the importance of operational excellence, prioritization and customer delight to serve as a Board Liaison across the Alamo’s multiple boards and key stakeholder communities.

The customers you will serve are our beloved board members and the executive staff. This role is the critical link, ensuring the right information is gathered, produced, and executed in a timely and compelling manner to enable productive discussions and decisions amongst the board of directors and chief executives in their board, committee, and advisory meetings. You will report to the General Counsel and interface heavily with the Executive Director and Chief Administrative Officer in addition to our esteemed board council & committee members. Confidence and congeniality are equally important. This is a new role and one that is essential as the Alamo continues to increase its impact as a world-class heritage site.

Who you are

You love being in the center of making things happen but do not need the limelight. You recognize that organization, attention to detail, and diligent planning make events shine. You are equally concerned with ensuring the people you support feel seen, valued, and have the data they need to be successful. This translates into you thinking about those “little things” that provide delight and surprise to members of the team. You do not waffle or hesitate between making decisions, as you are clear on the priorities, and know what it takes to create an exceptional experience. You are a master at managing multiple projects simultaneously and raising concerns early if things are not trending positively. No ask is too big or beneath you. You love to help others achieve great things and take satisfaction in knowing that your best work makes their best work possible.

Your best skills

- Independent judgment and decision-making.

- Exceptional communication skills with multiple levels of leaders.

- You are a master of calendaring busy people in setting meetings and communicating back any changes.

- Attention to detail, organization, and attentiveness to individual preferences.

- Ability to stand your ground but do so in a collaborative fashion.

- You are a strategic thinker and also think through what is needed at the base level to execute that vision with excellence.

- Ability to write and design communications in an executive’s voice.

- A positive, can-do attitude.

- Understand and optimize technology and board software (Docusign, OnBoard, etc) to enhance governance engagement.

Qualifications:

- You have a proven track record of successfully coordinating complex meetings and events with a minimum of 3 years of experience, preferably at the executive level.

- You possess excellent communication and interpersonal skills, with a strong ability to build and sustain relationships.

- Preparing agendas, reports, and composing letters with compelling content & detail are second nature to you.

- You are discreet and can be trusted to maintain confidentiality at all times due to the sensitivity of the materials you work with.

- Tact, discretion, initiative, and independent judgment are hallmarks of your style.

- You have a working knowledge of Robert’s Rules of Order.

- You handle delegated assignments by the GC exceptionally well, ensuring timely and competent completion.

- Exceptional written and oral communication is natural to you.

- Strong computer skills including Microsoft Office, particularly with PowerPoint, Canva, Excel, and Word enable you to get your work done flawlessly.

- You have an outstanding ability to prioritize and make decisions even in the face of competing priorities or uncertainty.

- You understand business and have earned a bachelor’s degree from an accredited four-year college or university in business administration or in a related field.

Responsibilities:

- You will facilitate effective communication between the Executive Director, senior management, and the Board of Directors.

- You will run the OnBoard Software board member portal and expand engagement with it.

- You will also be the note-taker of minutes at the board meetings.

- Under the direction of the Executive Director, you will provide advanced administrative support to the Executive Director and Board of Directors.

- You maintain detailed and up-to-date records of board members, including contact information and any relevant preferences.

- You schedule and coordinate all board and committee meetings, ensuring the availability of participants and securing appropriate meeting spaces and logistics.

- You assist in the planning and coordination of special events, down to the littlest detail.

- You maintain records and filing systems accurately (including Board of Directors meetings/Committee meeting minutes).

- You are responsible for sending out and posting all packets (agendas and minutes) before each Committee meeting (including departmental updates and presentations).

- You prepare, organize, and distribute agendas, meeting materials, and presentations in a timely manner to appropriate staff, vendors, consultants and Board of Directors.

- You maintain the Executive Director and Board of Directors travel calendar, schedule meetings, conferences and virtual meetings.

- You prepare for Board of Directors meeting and all Committee meetings printing handouts, set up projector screen and audio system, catering, etc.

- You keep your executives in the loop regarding any issues or concerns that may arise during the planning of these events.

The Company

The story of the Alamo is world-renowned and represents the core of Texas’ identity today. The Alamo Trust, Inc. (ATI) is responsible for the ongoing effort to restore dignity and reverence to this sacred historic site. You will be a part of living history and ensure that the individuals charged with making decisions about the Alamo’s future have the information they need to invest, influence, and involve themselves fully in their work.

The Benefits:

- Paid Parking

- Paid Bus Passes

- 8% 401K Match, 100% vested after 6 months

- 100% coverage on employee medical, life insurance, and short-term disability paid for by the company

- Optional Dental/Vision insurance available

- 12 Paid holidays a year

- 3 Weeks PTO

The Role Details:

- Title: Board Liaison

- Department: Administrative Team

- Reports to: General Counsel

- Status: Full-Time

- Location: On-Prem (100% in office)

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Board: 3 years (Preferred)

Location:

• San Antonio, TX 78205 (Required)

Ability to Commute:

• San Antonio, TX 78205 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person

Salary : $65,000