Contract Administrator - On Site/Hybrid Work Schedule

Salary: 52,000.00-63,500.00 :USD

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.

• Cost-Share Dental and Vision Insurances

• Discounted Pet Insurance

• Retirement Contributions with Pre-Tax or Roth options into a 403(b).

• Retirement Match and Discretionary. ANTHC matches up to 5%, with a 3% discretionary contribution after one year of employment into a 401(a).

• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.

• Twelve Paid Holidays

• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment

• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.

• Flexible Spending Accounts for Healthcare and Dependent Care.

• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.

• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.

• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.

• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.

• On-Site Training Courses and Professional Development Opportunities.

• License and certification reimbursements and occupational insurance for medical staff.

• Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.

• Emergency Travel Assistance

• Education Assistance or Education leave eligibility

• Discount program for travel, gym memberships, amusement parks, and more.

Visit us online at www.anthc.org or contact Recruitment directly at HRRecruiting@anthc.org.

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary:

Under direction of the Director of Procurement and Contracting, provides contract administration for support service areas by directly working with stakeholders to successfully plan, fund, approve, and execute service and contractor contracts that support the priorities of the organization, with a focus on improvements to processes, business tools and timely delivery for impacted projects or operations.

Responsibilities:

Collaborates with Contracting department and Senior Contract Administrator on solicitation vehicles, procurement strategy, visibility, reporting and roadblocks.
Department specific primary point of contact for Scopes of Work (SOWs) development; calculating and developing the pre-solicitation estimates identifying members to serve on contract evaluation committees as needed; participation in negotiating the contracts; and coordinating for Notices to Proceed.

Submission of requisitions to support funding, period of performance modifications with validation of GL coding to minimize re-work and re-classes. Engages with department stakeholders, Contracting and Vendors to support and facilitate appropriate contract line builds in conjunction with vendor invoicing to promote accuracy with AP invoices relative to agreements.
Supports strategic discussions with stakeholders, Senior Contract Administrator and Contracting Department on approach, solicitation planning, etc. Coordinates with Senior Contract Administrator and Contracting Department to prepare executive level summaries for agreements required to go to Leadership / Board for approval.

Supports and facilitates monthly operating reviews with Division Leadership and Controllers.
Works with appropriate stakeholders, staff, and leadership to develop service delivery standards that optimally support the delivery of the highest quality healthcare and support services to patients and other internal and external customers. Actively searches for combination and economy of scale opportunities within assigned department / division.
Engages and coordinates with Senior Contract Administrator, Group Purchasing Organization (Premier / HRS) and contracting / SCO Leadership on category management. Engages and supports current KPIs for Contracting efficiencies and develop KPIs specific to contractual and departmental needs as necessary.

Provides independent performance evaluation to ensure that contractor is in compliance with legal requirements, owner specifications and government regulations to include federal, state, tribal, and local rules and regulations, including the inspection and monitoring of compliance provided by contractors.
Monitors and administers the contracts to support timely billings and payments, to include invoice validation, audit and approval, as well as initiating and coordinating contract amendments for entire department / divisions. Monitors and prepares spend analysis on professional service agreements in departments / divisions. Engages with Senior Contract Administrator on strategic procurement planning for high-visibility agreements within responsibility area.

Engages with stakeholders, Sr. Contract Administrator and Contracting on systemic upgrades, changes and process efficiencies. Engages with contract owners to review and make recommendations for contract performance, specifically responsible for tracking and adjusting for adherence to scope, schedule, and budget to ensure timely deliverables and efficient delivery of contracted services.
Engages with Senior Contract Administrator and Contracting to support changing requirements, upcoming needs and operational excellence for agreements in place.
Maintains detailed and organized files, effectively submitting and managing data, preparing contract communication, and written reports on contractor performance and an audit/accreditation file as required.
Prepares and disseminates information to appropriate employees regarding contract status, facilitate contractor meetings. Coordinate contact changes to support business and service expansion projects that impact support services.
Performs special projects as needed and other duties as assigned.

Other information:

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of Alaska Tribal Health System, ANTHC, and Alaska Native culture(s) and politics.
• Knowledge of program coordination and program tracking/documentation techniques.
• Skill in communicating effectively through written correspondence, staff reports and public presentations.
• Skill in planning and conducting training sessions.
• Skill in establishing and maintaining effective working relations with multiple entities.
• Skill in operating a personal computer utilizing a variety of software applications.
• Skill in managing multiple priorities and tasks concurrently and meeting deadlines.
• Ability to analyze and solve problems independently

MINIMUM EDUCATION QUALIFICATION

Associate’s degree in Accounting, Business or similar disciplines. Progressively responsible work-related experience, education, or training may be substituted on a year- by- year basis.

MINIMUM EXPERIENCE QUALIFICATION

Minimum of 3 years’ experience in managing vendor relationships and contract management

PREFERRED EDUCATION QUALIFICATION

A Bachelor’s degree in Business Management, Project Management or related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

Salary : $52,000