Vice President of Contracting, Procurement and Risk

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.

• Cost-Share Dental and Vision Insurances

• Discounted Pet Insurance

• Retirement Contributions with Pre-Tax or Roth options into a 403(b).

• Retirement Match and Discretionary. ANTHC matches up to 5%, with a 3% discretionary contribution after one year of employment into a 401(a).

• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.

• Twelve Paid Holidays

• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment

• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.

• Flexible Spending Accounts for Healthcare and Dependent Care.

• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.

• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.

• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.

• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.

• On-Site Training Courses and Professional Development Opportunities.

• License and certification reimbursements and occupational insurance for medical staff.

• Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.

• Emergency Travel Assistance

• Education Assistance or Education leave eligibility

• Discount program for travel, gym memberships, amusement parks, and more.

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary:

Responsibilities:

• Develops and manages strategies to assure effective procurement, risk and contract planning and analysis. Reviews ANTHC strategies, translating business strategies into appropriately executed procurement processes.
• D evelopment of a three-to-five-year procurement plan that encompasses known strategic initiatives and projects, operational expense and capital, that will allow for appropriate planning, sourcing, and leverage all available pricing and solicitation paths to provide best possible value.
• E xercises independent analysis, critical thinking and judgment and a high degree of adaptability to develop innovative approaches for resolving complex contracting, procurement and insurance risk issues.
• L eads organizational insurance risk taking / mitigation strategies.
• P eriodically reviews both internal and external facing insurance requirements that could impact operations, agreements or policy.
• M onitors and reviews local, regional, national and tribal trends in contracting, procurement and risk management and recommends appropriate strategies to executive leadership. Monitors information to identify trends and indicators that may affect business risk in areas of responsibility.
• P roactively engaged on 2CFR procurement and other funder guidance updates that impact ANTHC’s procurement policy, grants and subaward requirements.
• S upport the CFO as needed by providing insight into the strategic direction of ANTHC. Ability to anticipate the needs of the CFO and executive leadership team.
• D evelop effective relationships across the organization while adhering to the organization’s core values.
• D emonstrate strong professional/personal skills such as project management, executive presence, transparency and authenticity.
• W ork within the organization to effectively aggregate contract administrative tasks to promote consistent and repeatable deliverables.
• P eriodically review organizational structure for increased alignment with changing procurement needs as well as identifying key areas requiring redundancy.
• F oster an environment of collaboration between Supply Chain Operations resources at ANTHC that will allow for more cross-functional Contracting and Procurement support of Consortium wide requirements and business needs.
• E mbody the mission and values of ANTHC.
• S afeguards the Company’s assets through establishing, monitoring, and reviewing effective internal controls.
• S upport grant improvement processes including ensuring areas of responsibility are operated in compliance with federal guidelines, with specific focus on subawards (federal pass-through) compliance sub-recipient monitoring.
• R esponsible for improving the financial reporting, including key estimates for contracts pending, if services/costs have been incurred.
• E ngagement with divisional and department leadership to support ANTHC margin management goals.
• T he position will participate in developing/assessing various business development opportunities that may arise.
• E nsures that established procurement policies, rules, regulations and agreements are followed. E nsures that all department processes and procedures are appropriately documented and complied with.
• E nsures compliance with ancillary policies to the ANTHC Procurement Policy – ANTHC Board Authority, ANTHC Credit Card Policy.
• E ngage with Divisional stakeholders around Board Authority Policy requirements to ensure contractual compliance and timely approvals of agreements falling under the parameters of the Board Authority Policy. Administers and ensures compliance with ANTHC Credit Card Policy, approves new credit card requests, supports cardholder audit and reconciliation requirements.
• S upports Direct Patient Care contractual requirements (Quality Metrics) identified by CMS / JACHO. Engages with clinical department leadership on patient care agreements for training and understanding of requirements. Support surveyor visits and audits of patient care agreements and is able to speak to QPMs and agreement status to surveyors. Actively coordinates the tracking of ANMC / SCF patient care agreements supporting the accredited campus.
• C ollaborate with Executive management and lead contracting and procurement components of ERP (Enterprise Resource Planning) and EHR (Electronic Health Record) including enhancements, automation, and utilization of technology to enhance reporting and accuracy. Focusing on efficient, compliant, repeatable processes that are not customized in the ERP system but configured.
• C ollaborates with Key Executives in heavy capital spend areas such as Facilities, HIT (Health Information Technology), EHR, ERP, leads development of Strategic Procurement Strategies Lead the completion of technical memos for changes in procurement, contracting and insurance risk regulations/standards including the implementation requirements and estimated impact.
• Authentically leads team with a focus on culture including engaging staff, providing proper training and tools, and developing strong succession plans throughout the various departments.
• D evelop methods to track key performance metrics and related plans to improve those metrics to better support the organization, including improving the planning, reducing the time to contract completion, increase the effectiveness of the RFP process, non-competitive justification usage, and report out on key decisions and related risks. Additional key performance metrics should be delineated by division and/or leader to help provide guidance and recommendations as to areas of improvement.
• D evelop Executive level reporting methodology with a focus on high impact agreements (high value, patient satisfaction, high visibility, impact to HCAHP scoring).
• D evelop supporting procurement and risk strategies for high impact agreements while also considering continued outsourcing or insourcing to be included in quarterly and long term procurement and risk plans. Lead organization solicitation and negotiating processes necessary to support organizational strategies.
• S upport CFO and executive team in other duties as assigned.

Other information:

• P roficient in federal, state, and local laws, codes, and regulations.
• F amiliarity with continuous quality improvement concepts and their application.
• U nderstanding of procurement processes, including federal agency procedures.
• K nowledge of healthcare and construction operations, with a focus on risk assessment.
• D emonstrated ability to use RFP processes effectively and efficiently.
• P roficient in operating various software applications (e.g., Excel and PowerPoint).
• S killed in assessing and prioritizing multiple tasks, projects, and deadlines.
• P ossess strong analytical and critical thinking skills for issue definition and logical recommendations.
• E xperienced in managing large and complex contracting systems.
• A bility to establish and maintain cooperative relationships with various stakeholders.
• E ffective management of staff and delegation of tasks.
• P rioritization of initiatives and projects, with the ability to effectively manage competing priorities.
• L eadership in quality improvement initiatives, including process redesign and metric establishment.
• E xcellent written and verbal communication skills, with the ability to simplify complex material into clear messages.
• S trong business and financial acumen.
• P roficient with 2CFR (Code of Federal Regulations), AIA (American Institute of Architects), Engineers Joint Contract Documents Committee C-700 (EJCDC).
D emonstrated skill in using RFP processes to generate value and be completed in an efficient manner

• E xperience working in healthcare and/or a large/complex organization greater than $1B in total assets
• E xperience with tribal organizations
• E xperience with construction projects > $200M
• E xperience with insurance risk mitigation / taking strategies

• M ay be required to work outside the traditional work schedule.
M ay be called out to work off-shift in emergency situations.

• O perate computers and other IT equipment requiring the ability to move fingers and hands.
• R emain sitting or standing for long periods of time to perform work on a computer, telephone or other equipment.
• I nteract with others requiring the employee to verbally communicate information.
• T his position requires persistent repetitive movements of the hands, wrists and fingers and the ability to sit for long periods.
• C onsideration given to remote work.