What are the responsibilities and job description for the Office Manager/bookkeeper position at Alaska?
Subway of Alaska, Inc. seeks a skilled Office Manager with strong bookkeeping experience to
manage office operations and provide cross-departmental support to HR,
Marketing, and Accounting. This full-time role is pivotal in ensuring
efficiency, accuracy, and organizational effectiveness, offering high-level
administrative support to the company president while serving as a central
resource for multiple departments.
The ideal candidate is a proactive, detail-oriented professional,
experienced in a mix of office management, bookkeeping, and interdepartmental
coordination. They should be adaptable, self-sufficient, and capable of
handling various responsibilities in a fast-paced environment.
Key Responsibilities :
- Office Administration : Oversee office operations to
ensure smooth workflows, organizational effectiveness, and compliance with
company policies, serving as the main administrative liaison across
departments.
Bookkeeping and Financial Support : Manage general bookkeeping tasks,
including expense tracking, budget monitoring, and assisting with payroll.
Support the Accounting department in maintaining accurate financial records and
preparing financial reports to aid in decision-making and ensure compliance
with financial standards.
onboarding, benefits administration, and updating policy documentation.
scheduling, coordinating promotional materials, and supporting event
logistics.
documents, maintaining expense records, and ensuring timely financial
reporting.
executive appointments and departmental meetings, ensuring alignment with
company priorities.
records for financial, HR, and administrative documentation, ensuring easy
access and confidentiality.
contact for internal and external communications, managing emails, calls,
and mail with professionalism.
including flight and accommodation arrangements, for executives and team
members across departments.
minutes, and follow up on action items for interdepartmental meetings to
ensure alignment and progress.
conducting research, gathering data, and compiling reports to assist in
decision-making for HR, Marketing, and Accounting.
Tasks : Supervise administrative staff as assigned, manage office
supplies, and perform other duties as necessary to support a productive
work environment.
Required Education, Skills & Experience :
business, accounting, or a related field; a bachelor’s degree is
preferred, or a minimum of three years of relevant office management or
bookkeeping experience.
supporting multiple departments, with solid bookkeeping and office
administration skills.
software (e.g., QuickBooks) and Microsoft Office Suite, particularly
Excel.
multitasking abilities, with meticulous attention to detail in financial
reporting and data integrity.
communication skills, with the ability to maintain confidentiality and
handle sensitive information.
procedures, with familiarity in supporting HR and Marketing functions.
