Administrative Assistant

About us

Albertsons Companies is at the forefront of the revolution in retail. With a fixation on raising the bar with innovation and building belonging through our culture, our team is rallying our company around a unique purpose: to create joy around each table and inspire a healthier tomorrow for every community.

Albertsons Companies is one of the largest food and drug retailers in the United States, with over 2,200 stores in 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, Shaw's, Acme, Tom Thumb, Randalls, United Supermarkets, Pavilions, Star Market, Haggen, Carrs, Kings Food Markets, and Balducci's Food Lovers Market. We support our stores with 22 distribution centers and 19 manufacturing plants.

Placing a premium on adaptability, safety and family well-being, our work model, Presence with a Purpose, offers a hybrid work environment between remote work and office time. A one-size-fits-all approach does not apply to everyone, and teams are empowered to make decisions best for them.

The Albertsons Media Collective Team is a strategic priority for Albertsons as it is identified as a key growth driver when it was launched in March 2022 with ambitious growth goals to quickly capture its rightful place next to other major retailer Retail Media Networks.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

#bringyourflavor

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What you will be doing

The Administrative Assistant will provide day-to-day administrative support to the SVP of Finance & Growth and the GVP, Strategic Sourcing. This role acts as a department representative and liaison to the business on programs, processes, events and initiatives.

It is preference for this position to be located near our corporate office in Boise, ID, but is open to our other corporate offices in Boise, ID, Phoenix, AZ, or Plano, TX. It is a hybrid position where you may work remotely and up to two days onsite.

This is a rewarding career opportunity to work alongside talented senior-level executives inside one of the largest companies in the US. As an Administrative Assistant you will have the opportunity to create long-term partnerships with the executives that you support, as you gain exposure to a variety of functions.

The Administrative Assistant is a crucial part of an executive's team and is responsible for performing an array of administrative and EA-related activities to ensure the success of the executives at Albertsons Companies.

Main responsibilities

• Support executives with all administrative tasks including maintaining calendars, making travel arrangements, processing expenses, scheduling meetings and supporting events.

• Lead selected broader-team administrative tasks including town hall meetings, Leadership Offsites, and logistical support for key team meetings and facilities/IT requests.

• Managing high volume of email and calendar requests both internal and external in a fast-paced environment.

• Collects and prepares information for the use in presentations/meetings of executive staff, other employees, and non-company individuals.

• Develop materials using PowerPoint, Excel, and other related products, documents meeting minutes for staff, as well as manage action items.

• Proactively plans, organizes, and manages multiple calendars across the executives, the leadership team and across Enterprise.

• Coordination with EAs in C-Suite on behalf of the exec and leadership team.

• Coordinates all managing staff travel arrangements, with a specific emphasis on industry event travel details/ logistics.

• Manages and reconciles Distribution Lists, expense reports, purchase requisitions submissions.

• Handle special projects, as required.

• Partners with strategic enablement and marketing in executing internal and external events and activities.

What we are searching for

• Excellent oral and written communication skills.

• Ability to handle confidential material with discretion.

• Highly developed organizational skills

• Significant customer service experience, utilizing strong collaborative and interpersonal skills.

• Must be able to prioritize work assignments and be detail oriented.

• Thorough knowledge of technical and business vocabulary.

• Critical thinking abilities and ownership

• Embodies values of ACI

We believe the successful candidate has these qualifications and experience:

• High school diploma or G.E.D.

• Post high school course work or equivalent experience required relating to the mastery of computer/office systems skills.

• Five years plus (5 ) years of experience providing high level secretarial and administrative support in a senior executive environment.

• Considerable experience managing multiple and high-level priorities simultaneously.

• Expertise in all office systems skills; particularly in Outlook, Excel and PowerPoint