What are the responsibilities and job description for the Office Administrative Assistant position at Alderwood Park Health and Rehabilitation of...?
Assistant Business Office Manager – Join Our Team!
Location: Bellingham Washington
Job Type: Full-Time - Weekends Required
Are you a friendly, organized, and detail-oriented professional who loves keeping things running smoothly? We are looking for an Administrative Assistant to join our team! If you enjoy greeting residents, families, and staff with a smile while ensuring the office operates efficiently, we’d love to meet you!
Key Responsibilities:
Front Desk & Communication
- Greet residents, families, and staff warmly
- Answer phones professionally and direct calls accordingly
- Sort and distribute mail daily HR & Employee Support
- Assist with new hire paperwork & onboarding process
- Conduct background checks, license verifications (including Food Handler’s Permit & OBRA checks for NACs)
- Help manage employee access to PCC/POC systems
- Maintain and update employee files
- Track and coordinate annual evaluations
Office & Business Operations
- Process accounts receivables and maintain records
- Act as a cashier, issuing receipts and recording payments
- Track and analyze accounts receivable aging, reporting delinquent accounts
- Assist in billing for Medicaid and Medicare programs
- Maintain statistical records for licensed bed utilization
- Order office supplies, including fax and copier materials
- Support the Admissions Coordinator with admission and discharge records
Workplace & Compliance
- Assist with L&I claims & FMLA requests
- Ensure compliance with HIPAA and confidentiality requirements
- Promote a positive and welcoming work environment
- Be active! Ability to get 10,000 steps in per day!
What We’re Looking For:
- Strong organizational and multitasking skills
- Excellent communication and customer service abilities
- Experience in administrative support, preferably in healthcare (Skilled Nursing) or a similar setting
- Proficiency in office software and data entry
- Knowledge of Medicaid, Medicare billing, and HR functions is a plus
Why Join Us?
- Friendly and supportive work environment
- Competitive pay & benefits package
- Opportunity to make a meaningful impact in the lives of residents and staff
Ready to join our team? Apply today!
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Bellingham, WA 98225 (Required)
Work Location: In person
Salary : $24 - $28
