What are the responsibilities and job description for the Executive Assistant, Bethesda Maryland position at Aledade, Inc.?

The Executive Assistant role performs a variety of administrative tasks, including scheduling appointments, compiling or preparing reports, booking travel, planning meetings, managing communications, and supporting 2-4 senior executives. The role facilitates the effectiveness of Aledade’s Executive Team through collaboration with clients and colleagues in a fast-paced environment.

This position is located in our Bethesda, Maryland headquarters and offers a hybrid work environment (working in-office and remotely a few days a week). Candidates must live in Bethesda, Maryland or its surrounding areas to be considered.

Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.

Primary Duties

Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved.
Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and / or enter data in various systems to support respective functional areas.
Serve as the first point of contact for the operational functional areas and various other internal departments to receive, solve, and / or escalate inquiries and issues.
Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc.
Provide administrative support to a team of 2-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats.

Minimum Qualifications

6 years of relevant work experience, with 3 years of direct experience as an executive administrative assistant.

Available to work across various time zones and / or non-traditional working hours on occasion, as needed.

Based in the Bethesda area; able to work in-office in a hybrid capacity from Aledade’s downtown Bethesda office.

Preferred KSA's

In-depth understanding of executive team operations.

Ability to manage complex calendars and negotiate scheduling across multiple executives.

Excellent verbal and written communication skills.

Strong organizational and time-management skills; attention to detail and problem-solving skills.

Strong intuition for exercising discretion and confidentiality.

Hands-on experience with Google Suite preferred.

Physical Requirements

Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.

Must be able to work in our Bethesda office 3 days / week or as needed.

70,000 - $80,000 a yearSalary Range : $70,000-$80,000 base bonus equity.Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience.

Who We Are :

Aledade, a public benefit corporation, exists to empower the most transformational part of our health care landscape - independent primary care. We were founded in 2014, and since then, we've become the largest network of independent primary care in the country - helping practices, health centers, and clinics deliver better care to their patients and thrive in value-based care.

What Does This Mean for You?

At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness, and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs, and achievements to their work - and who are all united by a shared passion for public health and a commitment to the Aledade mission.

In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members :

Flexible work schedules and the ability to work remotely are available for many roles.

Health, dental, and vision insurance paid up to 80% for employees, dependents, and domestic partners.

Robust time off plan : 21 days of PTO in your first year, 2 Paid Volunteer Days & 11 paid holidays.

12 weeks paid Parental Leave for all new parents.

6 weeks paid sabbatical after 6 years of service.

Educational Assistant Program & Clinical Employee Reimbursement Program.

401(K) with up to 4% match.

Stock options.

And much more!

At Aledade, we don’t just accept differences, we celebrate them! We strive to attract, develop, and retain highly qualified individuals representing the diverse communities where we live and work. Aledade is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Privacy Policy : By applying for this job, you agree to Aledade's Applicant Privacy Policy available at https : / / www.aledade.com / privacy-policy-applicants

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Salary : $70,000 - $80,000

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Executive Assistant, Bethesda Maryland

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