Deputy Register Of Deeds

Position Description

Performs administrative and clerical work of a legal nature in the Office of the Register of Deeds. An employee in this class works with the requests and information required by the public and/or the indexing, filing, and recording of documents and files. Work includes releasing information to the public and conducting research regarding various licenses, records, and legal actions. Transactions include those related to real estate and vital records. Work requires accuracy in details and a sound knowledge of the general statutes governing the Register of Deeds Office. Initiative and judgment are required in performing duties within general statutes and prescribed policies. Work is performed under the supervision and authority of the Register of Deeds and is evaluated by daily observation, discussion, and accuracy of records and completed work.

Responsibilites

• Answers telephones and attends to the customer service window to assist public by providing information or performing services offered by the office.
• Records instruments, issues licenses and certificates; locates records and prepares copies.
• Copies a variety of instruments, cards, and other materials by typing or by using copying machine.
• Indexes a variety of legal documents such as plats, deeds of trust, articles of incorporation, bankruptcy, foreclosures, power of attorney, and UCC financing statements.
• Indexes vital records; issues marriage license; issues copies of birth, marriage, and death certificates, military discharges, legitimization papers; files birth and death records; fills out delayed birth certificates after examining evidence and sends to State Register of Vital Statistics for approval; sends amendments of instruments to the State Board of Health.
• Files, records, and indexes financing statements and other documents required by the Uniform Commercial Code; returns duplicate statement to secured party or assignee; cancels statement upon termination.
• Collects fees; keeps records of collection, excise stamps sold, and daily accounts of copies made; balances and reconciles money.
• Performs related duties as required.

Knowledge, Skills, & Abilities

• General knowledge of the functions and procedures of the office of the Register of Deeds.
• General knowledge of the purpose and composition of a variety of documents and of terms used in the office.
• Working knowledge of laws relating to matters under the jurisdiction of the Register of Deeds.
• Skill in typing rapidly and accurately and operating computers and office machines effectively.
• Ability to work accurately with words and figures and to write legibly.
• Ability to follow established procedures and specific instructions.
• Ability to deal tactfully and courteously with the public; and maintain effective working relationships with other employees.

Required Minimum Education / Experience

• Graduation from high school including business courses and one year experience in a Register of Deeds Office or in a similar public contact / records position; or
• Equivalent combination of education and experience.