What are the responsibilities and job description for the Office Coordinator position at Alexandria Real Estate Equities, Inc.?
Essential Duties and Responsibilities:
- Providing executive administrative support to regional leadership, including heavy calendaring, travel coordination, and expense reporting.
- Handling front desk responsibilities by serving as first point of contact for office visitors and answering questions in a friendly manner.
- Coordinating all office catering needs and ordering food for lunches, meetings, birthdays, etc.
- Distributing all mail and packages daily in the office and coordinating all outgoing mail needs, including preparing FedEx packages.
- Maintaining the cleanliness and organization of the regional office and ensuring conference spaces are ready for meetings and events, with technology in good working order.
- Daily evaluating assigned shared spaces, such as conference rooms, huddle rooms, and kitchen areas, to ensure they are clean, organized, and fully stocked.
- Assisting in the fulfillment of sponsorship benefits with business and community organizations as needed.
- Acting as emergency administrator for the office, including maintaining emergency backpacks, monthly emergency checklists, and resource forms.
- Providing general support to the region’s team members as needed.
- Handling additional duties as assigned.
Qualifications and Experience:
- Bachelor’s degree required.
- At least 1 year of administrative office experience, ideally supporting a corporate office environment.
- Advanced proficiency in Microsoft Office, including, but not limited to, Outlook, Word, Excel, and PowerPoint.
- Strong interpersonal skills and ability to build relationships with individuals at all levels.
- Ability to anticipate needs and work in a fast-paced environment.
- Exceptional verbal and written communication skills.
- Service-oriented attitude a must.
- High attention to detail and organizational skills.
- Ability to work on multiple projects.
The expected base hourly wage range for this position is $31.25 to $36.06 USD hourly, plus annual discretionary bonus. This hourly wage range is an estimate, and the actual hourly wage may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices. Please see a summary of our benefits here: https://benefitssummary.blob.core.windows.net/benefitshosting/Benefit_Summary_for_WA_Candidates.pdf
Salary : $31 - $36
