What are the responsibilities and job description for the Proposal Writer position at Alexton Incorporated?
Position Scope: The Mid-Level and Junior-Level Proposal Writers we seek will collaborate and work closely with our internal Alexton Executives and Subject Matter Experts (SMEs) team members, to gain insight, direction, and themes, to write responsive, compelling, and quality Proposals and Request for Information (RFI) responses to Federal Government solicitations.
While the Proposal Writer’s primary responsibility will be focused on text creation, revision, and maintenance, they will also contribute throughout the entire proposal process, from proposal pre-work to proposal creation and delivery.
Description of Duties:
- Support priority bid opportunities for new Alexton business pursuits
- Write all sections that articulate our strategic messaging in a compelling and persuasive manner
- Capture, shape, and synthesize information to reflect a cohesive message, written in consistent one voice
- Translate technical information and business jargon into clear, fluid and grammatically correct content
- Demonstrate a finely tuned ability to sift through a discussion, extracting the most significant information and action items
- Engage with Alexton internal staff strategically, posing questions that encourage a team to consider all aspects of the client's position, and draw out essential messaging
- Able to move swiftly from one proposal to the next
- Prioritize and multitask in a fast-paced, deadline-driven environment, traveling nationwide to work onsite with pursuit teams
- Read the RFP thoroughly and all related documents, including materials provided by internal staff on win themes, strategies, and differentiators
- Meet with Alexton Executives to coordinate responsibilities for the proposal, including the following:
- Proposal calendar
- Text shells
- Attend proposal kick-off meeting and status meetings
- Schedule and facilitate text review meetings with involved functional groups
- Populate and/or customize proposal text owned by the proposals team as needed for each proposal
- Review text from SMEs for adherence to style guide; provide feedback and suggested edits
- Keep track of requirement gaps and outstanding text deliverables
- Work with Associate Proposal Analyst to complete staffing documents, appendices, mandatory forms, etc.
- Incorporate edits from SMEs and lead, proofread, and revise text during each text review cycle
- With Proposal Analyst, lead “one copy” and/or page turn reviews
- Complete final editing/formatting of text
Qualifications:
- BA or BS, preferably in English, Journalism, History, Political Science, related field - OR the equivalent in years of work experience
- Minimum 2 - 3 year's professional experience in proposal writing for Federal Government requirements, or other relevant writing areas
- Comfortable in analyzing and extracting details from RFP / RFI, and translating it to a convincing read
- Demonstrated success writing executive summary, technical, management, staffing, and narrative sections.
- Very strong work ethic as well as ability to work on deadlines
- Expert proficiency with Microsoft 365
Skills, Knowledge, and Abilities:
- Highly organized and detail-oriented
- Able to work independently while remaining committed and responsive to the team
- Excellent writing and editing skills
- Exceptional project management, planning, and time management skills
- Assertive yet diplomatic communication style
