Accounts Payable

Job Description

Job Description

The Accounts Payable Specialist will be responsible for processing and managing all accounts payable activities, ensuring that the company’s bills, invoices, and payments are handled accurately and in a timely manner. The ideal candidate will possess strong organizational skills, a keen eye for detail, and an understanding of accounting principles.

Key Responsibilities :

• Invoice Processing : Receive, review, and verify vendor invoices for accuracy and completeness. Ensure all invoices are coded correctly to the appropriate cost centers and departments.
• Payment Processing : Prepare and execute payments, ensuring they are made on time and in compliance with the company’s payment policies.
• Record Keeping : Maintain organized records of all invoices, payments, and vendor correspondence. Ensure proper documentation and filing of all accounts payable transactions.
• Reconciliation : Reconcile accounts payable ledger to ensure that all payments are accurate and up to date.
• Vendor Communication : Communicate with vendors regarding invoice discrepancies, payment issues, and resolve any inquiries promptly.
• Reporting : Assist with the preparation of accounts payable reports, providing detailed transaction data to support month-end closing and financial reporting processes.
• Expense Management : Monitor company credit card expenses and receipts, ensuring all purchases are documented and in compliance with company policy.
• Compliance : Ensure that all accounts payable processes are in compliance with internal policies, as well as federal, state, and local regulations.
• Assist with Audits : Support internal and external audits by providing necessary accounts payable documentation and explanations when required.

Required Qualifications :

Preferred Qualifications :

Work Environment :

Compensation :

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.