Accounts Payable

The Accounts Payable Specialist will be responsible for processing and managing all accounts payable activities, ensuring that the company’s bills, invoices, and payments are handled accurately and in a timely manner. The ideal candidate will possess strong organizational skills, a keen eye for detail, and an understanding of accounting principles.

Key Responsibilities:

• Invoice Processing: Receive, review, and verify vendor invoices for accuracy and completeness. Ensure all invoices are coded correctly to the appropriate cost centers and departments.
• Payment Processing: Prepare and execute payments, ensuring they are made on time and in compliance with the company’s payment policies.
• Record Keeping: Maintain organized records of all invoices, payments, and vendor correspondence. Ensure proper documentation and filing of all accounts payable transactions.
• Reconciliation: Reconcile accounts payable ledger to ensure that all payments are accurate and up to date.
• Vendor Communication: Communicate with vendors regarding invoice discrepancies, payment issues, and resolve any inquiries promptly.
• Reporting: Assist with the preparation of accounts payable reports, providing detailed transaction data to support month-end closing and financial reporting processes.
• Expense Management: Monitor company credit card expenses and receipts, ensuring all purchases are documented and in compliance with company policy.
• Compliance: Ensure that all accounts payable processes are in compliance with internal policies, as well as federal, state, and local regulations.
• Assist with Audits: Support internal and external audits by providing necessary accounts payable documentation and explanations when required.

Required Qualifications:

• Education: High School diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred).
• Experience: Minimum of 2 years of experience in an accounts payable or related financial position.
• Software Proficiency: Familiarity with accounting software (QuickBooks, NetSuite, or similar) and Microsoft Office Suite (especially Excel).
• Attention to Detail: Ability to accurately process invoices and payments while maintaining organized records.
• Communication Skills: Strong verbal and written communication skills for interacting with vendors and internal staff.
• Time Management: Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Problem Solving: Ability to identify and resolve issues related to payments, invoices, and vendor discrepancies.

Preferred Qualifications:

• Experience in the healthcare or orthodontic industry is a plus.
• Knowledge of accounting principles and standards.
• Experience with electronic payment systems and ACH transfers.
• Ability to work independently and as part of a team.

Work Environment:

• Full-time, onsite position.
• Standard business hours (Monday-Friday, 10 AM to 6 PM).
• Friendly and supportive office environment in a healthcare setting.

Compensation:

• Competitive salary based on experience.
• Benefits package including healthcare, dental, and vision insurance.
• Paid time off (PTO) and holiday pay.
• Opportunities for professional development and career growth.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.