Full-time Temporary Office Assistant 1 - 10 Month - Alfred State College

Alfred State College is seeking to fill a full-time temporary Office Assistant 1 in Print and Mail Services. **This is a 10 month position that will work full-time during the academic year from approximately 8/18/2024 - 12/13/2024 and return 1/17/2025 - 5/9/2025.

The hours are 8:30 am - 4:30 pm., Monday - Friday. **37.5 hrs/wk for 15 weeks per semester. The hourly rate is $16.85

Job description

This job will require the employee to pick up and deliver mail and packages weighing up to 50 pounds to over 20 mail stops throughout the campus, in all types of weather and road conditions including heat, rain, sleet, and snow. This job also requires the employee to learn to setup and operate various pieces of bindery and finishing equipment. (booklet maker, tabber, creaser, folder, binder, shrink wrapper, etc.).

Excellent customer service, strong time management, ability to multi-task and organizational skills are required.

Illustrative Duties

Stores and Mail

• Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
• Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.
• Maintain various listings for mail service purposes.
• Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.
• Must operate a motor vehicle to pick up and deliver mail.

Record-Keeping and Filing

• Maintain, update, and correct records and files.
• Establish new files by coding and numbering forms, creating folders, and compiling relevant material.

General Office Support

• Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
• Operate various communication systems such as telephones and computers; and keep records of such communications.
• Operate, and perform basic cleaning and maintenance on, office machines and equipment and mail van.
• Schedule appointments and meetings using various office tools.
• Perform routine processing activities, including submitting work orders and forms.

The full job standard can be viewed at https://www.cs.ny.gov/tsplan/tsp_display2.cfm?specCode=2581100F

In the absence of an eligible list, this appointment may be made via the NYSHELPS program. There are no minimum requirements for this position, however, knowledge of the USPS mail processes is preferred.

A Valid NYS driver's license.

The physical ability to pick up and deliver mail and packages weighing up to 50 pounds to over 20 mail stops in all types of weather and road conditions including heat, rain, sleet, and snow.

Employees are also offered EXCEPTIONAL BENEFITS! We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness.

Benefits options include:

Health Insurance:

• Cost effective health insurance premiums with 73% to 88% covered by the employer.
• PPO or HMO option for personalized healthcare solutions.
• Exceptional fertility benefits available.
• Accumulated sick leave can cover a health insurance premium in retirement.

Dental and Vision:

• No cost dental and vision benefits for employees and eligible dependents.

Educational Support:

• Tuition benefits to invest in your continuous learning and professional development.

Paid Time Off:

• New employees are eligible for up to an impressive 22 vacation, 5 personal and 13 paid sick days per year, increasing with years of service.
• Up to 13 paid holidays annually
• Paid parental leave

Retirement Plans:

• Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life.
• Additional pre- and post- tax voluntary retirement savings options are available.

Our comprehensive compensation and benefits package are designed to exceed your expectations, affirming our dedication to your overall well-being and professional growth.

Non-Discrimination Notice

Alfred State College hereby advises students, parents, employees, and the general public that it offers employment and educational opportunities, including career and technical educational opportunities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, marital status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the college community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Alfred State policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Grievance procedures are available to interested persons by contacting either of the compliance officers/coordinators listed below. Inquiries regarding the application of Title IX and other laws, regulations, and policies prohibiting discrimination may be directed to:

Angela Koskoff
Chief Diversity Officer
Alfred State College
10 Upper College Drive
Alfred, NY 14802
koskofam@alfredstate.edu
Phone 607-587-4026

If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive or request a copy by calling the University Police at 607-587-3999. This report is available on the college's website at: http://www.alfredstate.edu/university-police/annual-security-and-fire-safety-report